Sharing secondary calendars

Question

In our company, our HR department maintains a PTO calendar once time off is approved.  This is a secondary calendar under the HR director's Outlook calendar.  The director would like to share this calendar with each department head, but when we follow the process to share a calendar, she is only given the option to share her primary calendar.  Manually, she can change the permissions for the calendar and give permission to other users to view the calendar, but none of the users are able to add this PTO calendar into their own Outlook.  Thank you in advance for any assistance.

Answer 1

Hi Adam PT

Thanks for your post in the community.

From your description, we'd like to know how the secondary calendar created is. It is useful to help us to narrow down the issue. Meanwhile, based on the scenario that can't share calendar, kindly sign in Outlook web app to share this calendar and check the result on other users' side. For further assistance, there is the article about sharing your calendar in Outlook web app. Besides, to provide further assistance, could you please share the detailed steps about sharing calendar on your side? We're glad to help you to check it.

Looking forward to your update and we'll always be here for you.

Regards,

Joey

Answer 2

The OWA option did allow us to share the calendar.  Thank you for the assistance.

Adam

Answer 3

Hi Adam PT

Have you checked my reply to see if it helps?

Regards,

Joey

Answer 4

Hi Adam PT

Thanks for your quick reply.

From your reply, I suppose the second calendar is created by adding calendar feature like the screenshot below. According to my experience and test, the kind of calendar belongs to the local and not sync server. Therefore, the calendar can't be added in other members' own Outlook. Though the calendar can be shared via email, it can't update automatically.

If you have different scenario, please feel free to let us know. We're glad to help you.

Regards,

Joey

Answer 5

The calendar was created in Outlook as a second calendar for the user.  I don't know the exact steps or date of creation as it has been in use for several years.

I have tried to create a secondary calendar myself on my account and cannot share this calendar either.  I can change the Permissions for the calendar, but I cannot actually share it.

I will try sharing via the web to see if this allows me to do so.

Thank you