What is the Workflows site collection feature

MDuBose 711 Reputation points
2021-06-28T18:54:42.757+00:00

Hello,

As a site collection admin, I've noticed that the Workflows feature is not activated. I assume this is by default. I've also noticed the Three-state workflow site collection feature which is activated. What's the difference between these features?

SharePoint Workflow
SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
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  1. JoyZ 18,041 Reputation points
    2021-06-29T07:02:28.727+00:00

    @MDuBose ,

    The default Workflows feature includes following 2010 out-of-box workflow:
    110080-image.png

    110066-image.png

    Before you activate it, these workflows will not be used when we add a new workflow.

    Approval
    The Approval workflow routes a document or item to a group of people for approval.

    Collect Feedback

    The Collect Feedback workflow is very similar to the Approval workflow. It routes items or documents to a group of people, but in this case, the workflow is designed to get feedback from the approvers. The feedback is compiled and sent back to the person who initiated the workflow.

    Collect Signatures:
    The Collect Signatures workflow routes documents created in a Microsoft application to a group of people to collect their digital signatures.

    Three-state workflow feature will available after you activate the related feature:

    110128-image.png
    The Three-state workflow tracks the status of an issue or item through three states and two transitions between the states, which help track high volume issues.

    For more information, please refer to:

    https://support.microsoft.com/en-us/office/overview-of-workflows-included-with-sharepoint-d74fcceb-3a64-40fb-9904-cc33ca49da56


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