Sharing a calendar

Question

I am trying to share our church's master calendar with a new staff member. I just created a staff e-mail for him, but it only allows me/or gives the option to share my personal calendar.

Our master calendar is under shared calendars. I tried clicking on that and properties and adding his e-mail address to permissions, but it just says: This calendar can't be shared with one or more of the people you added.

This is all a bit new to me, so any help would be appreciated.

Thanks.

Answer 1

Dear Katie,

Thank you for your reply.

My previous response, was to be done from the Church Master's calendar.

The reason is that I have done multiple test for your scenario from outlook desktop and from the web. With only the delegate access, you can only use the different set of permissions already available as you can see from this screenshot

There is no permission to enable you to share his calendar with other users, it should be done direclty from his calendar.

For you to be able to share his calendar, you must have the Read and Manage permission Give mailbox permissions to another user - Admin Help - Microsoft 365 admin | Microsoft Docs which will give you the ability to open the Church Master's calendar as another mailbox, with that, you will be able to share it with other users. the steps are done from the Microsoft 365 admin center as shown in the shared article.

In summery, there are two solution for your scenario.

1- The church Master or you can directly do it from his calendar.

Right click to calendar > Sharing permission > select my organization can view all details, after that each users should add his calendar and will be able to see the details. to add the calendar, Go on the calendar view > Add calendar and select the Church Master. the other method is as shared in my previous reply.

2- From your side, get the Read & Manage permission first following the steps on the article after that, in outlook on the web > select your profile > open another mailbox > and follow the steps in my previous reply.

Please let me know if this answers your question or if there is need of further assistance.

Sincerely.

Mac | Microsoft Community Moderator

Answer 2

Dear Katie,

Is there any update from your side?

Please let me know if you need further assistance.

Sincerely.

Mac | Microsoft Community Moderator

Answer 3

Dear Katie,

Thank you for your reply.

To double check the calendar synchronization, please use outlook on the web to confirm if it is syncing https://outlook.office.com 

Normally after adding a calendar in outlook, it does not take long to sync.

Have you tried adding the calendar directly from the user's outlook?

Please let me know the current status of your situation.

We look forward to your response. Thanks for your cooperation.

Sincerely.

Mac | Microsoft Community Moderator

Answer 4

Thanks for the quick reply!

So I was able to add the calendar from his account, but it doesn't look like it synced. There are time slots blocked off, but no event details. Does it just take a bit for it to sync completely? Again, I tried to give permission and it won't let me, his e-mail is not duplicated in the list.

Answer 5

Dear Katie,

Good day!

Thank you for posting to Microsoft Community. We are happy to help you.

I understand that you want to share another user's calendar to the new user created.

Regarding this situation, this situation, there are different ways that you can proceed, the easiest will be to have the new user directly add the church master's calendar in his outlook.

The steps are as follow : in Outlook > Calendar > Right click My calendar > Add from directory and find the user.

Adding to that, according to the error message, please refer to these articles Error message when you share a calendar in Microsoft 365

Share an Outlook calendar with other people (microsoft.com)

Please feel free to let me know how it goes.

We look forward to your response. Thanks for your cooperation.

Sincerely.

Mac | Microsoft Community Moderator

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