Outlook Meeting tracking Shows None under Response

Question

if you send a meeting invite to 50 people you don't want 50 responses back into your inbox to say that people are coming or not (ie by the recipients replying and clicking "Send the Response Now"). however you DO want to be able to go into the meeting Tracking tab and see what action recipients have taken in response to your invite. Recipients should therefore be able to select 'don't send a response' and their action (i.e Accepted, Declined, Tentative) nonetheless still show on the Tracking tab of the meeting. is there something that everyone in my entire organisation of 40,000 plus people is not doing that they could be doing to allow this to happen or is Outlook just not designed to allow this? if not please could you add this capability as soon as possible because it's just so inefficient to not be able to see how people have responded to an invite in the tracking tab. people are being responsible and considerate by clicking "don't send a response" so they should not be penalised for doing so by the meeting organiser and other recipients not being able to see who is or who isn't coming to their meeting

apologies, this is my first time using this forum so i'm not clear whether anyone from Microsoft actually looks at these posts or if it's purely a user forum

Answer 1

Hi @Chris ,

According to your description, I understand that after you organize a meeting, when a participant accepts the meeting and chooses "Do Not Send a Response", you can't see whether the participant accepts the meeting through the meeting tracker, right?

Based on my test, I found that this issue occur on different versions of outlook clients. I've done a lot of research, but I there seem not to be a way to change it. I'm afraid it's the design.

Through my research, as a workaround, it is suggested that you could select the option shown in yellow in the following figure(File>Options>Mail>Under tracking). By adjust your Tracking options, you can automatically delete empty Meeting responses without losing the tracking functionality after the participants choose Send the Response Now to reply.

In addition, if you indeed need the function that the status of whether to participate in the meeting can be displayed normally through the tracker after the participants accept the meeting request and choose Do Not Send a response, it's suggested that you could post the feedback in Outlook client>File>Feedback. Hope Microsoft will pay attention to them later.

Thank you for your support and understanding. I hope your problem can be solved as soon as possible.

---

If the response is helpful, please click "Accept Answer" and upvote it.
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.