Restricting user from creating rules

Question

Is there a way to restrict users from creating rules in Outlook?

Answer 1

Dear Parsonx,

Good day! Thank you for posting to Microsoft Community.

In order to understand your query and provide possible solution, May I please double confirm if you want to restrict users from creating server-side rule or client-side rule in Outlook? If you want to restrict users from creating server-side rule, you may try to use PowerShell command and change the OWA mailbox policy -RuleEnabled parameter set to $false. To do this, kindly follow the steps below:

1. Open the Exchange Online PowerShell module.
2. Connect to Exchange Online using the Connect-ExchangeOnline cmdlet. If you haven't connect exchange online before, kindly follow the below steps to connect.

Install-Module -Name ExchangeOnlineManagement

Set-ExecutionPolicy RemoteSigned

Import-Module ExchangeOnlineManagement

Connect-ExchangeOnline (Enter your admin credential)

3. Run the following command to restrict user from creating server-side rule:

               **Set-OwaMailboxPolicy -Identity OwaMailboxPolicy-Default -RulesEnabled $false**
   

For additional information, you can refer to Set-OwaMailboxPolicy (ExchangePowerShell) | Microsoft Learn

However, if you want to restrict user from creating client-side rule, I do understand your query here but it doesn't seem feasible to restrict users from creating rule in outlook at the moment. Thus, thank you for bringing this to our attention and forum, your concern is very meaningful and reasonable. So, we will surely raise your concerns to our Product Development Team and hopefully this can be included in the future updates. In the meantime, we sincerely recommend you post your concern as an idea to our Exchange online feedback site via Exchange Online · Community (microsoft.com), our Product Development Team are committed to enhancing the customer experience by continually examining suggestions to include in the design and development of future product upgrades based on your suggestions. Hopefully your suggestion will help many users in the future.

Thank you for your time and understanding. For other questions, feel free to add your post in the Microsoft Community team.

Stay safe and healthy. Have a good day!

Sincerely,

Libeamlak | Microsoft Community Moderator

Answer 2

Dear Parsonx,

Good day! Thank you for posting to Microsoft Community.

In order to understand your query and provide possible solution, May I please double confirm if you want to restrict users from creating server-side rule or client-side rule in Outlook? If you want to restrict users from creating server-side rule, you may try to use PowerShell command and change the OWA mailbox policy -RuleEnabled parameter set to $false. To do this, kindly follow the steps below:

1. Open the Exchange Online PowerShell module.
2. Connect to Exchange Online using the Connect-ExchangeOnline cmdlet. If you haven't connect exchange online before, kindly follow the below steps to connect.

Install-Module -Name ExchangeOnlineManagement

Set-ExecutionPolicy RemoteSigned

Import-Module ExchangeOnlineManagement

Connect-ExchangeOnline (Enter your admin credential)

3. Run the following command to restrict user from creating server-side rule:

Set-OwaMailboxPolicy -Identity OwaMailboxPolicy-Default -RulesEnabled $false

For additional information, you can refer to Set-OwaMailboxPolicy (ExchangePowerShell) | Microsoft Learn

However, if you want to restrict user from creating client-side rule, I do understand your query here but it doesn't seem feasible to restrict users from creating rule in outlook at the moment. Thus, thank you for bringing this to our attention and forum, your concern is very meaningful and reasonable. So, we will surely raise your concerns to our Product Development Team and hopefully this can be included in the future updates. In the meantime, we sincerely recommend you post your concern as an idea to our Exchange online feedback site via Exchange Online · Community (microsoft.com), our Product Development Team are committed to enhancing the customer experience by continually examining suggestions to include in the design and development of future product upgrades based on your suggestions. Hopefully your suggestion will help many users in the future.

 

Thank you for your time and understanding. For other questions, feel free to add your post in the Microsoft Community team.

 

Stay safe and healthy. Have a good day!

Sincerely,

Libeamlak | Microsoft Community Moderator

Can you set this to enabled/disable per group or per user rather than just the whole tenant?