How do I BCC a Calendar Invite?

Question

I am wanting to BCC attendees for a meeting. The only "buttons" I have are Required, Optional and Location. I do not want to forward my calendar as an icalendar.

Thank you

Answer 1

Dear Lola,

Good day! Thank you for posting to Microsoft Community.

I do understand your query here, as an organizer of a meeting, you want to BCc recipients email account while sending calendar invite. However, it doesn't seem feasible to BCC attendees for a meeting in classic Outlook at the moment. The Required, Optional, and Location fields are the only options available when sending a meeting invitation. I do apologize for the inconvenience this may cause. However, please note that our product development team is collecting users voice to add this feature to the Microsoft roadmap, see BCC recipient in the meeting invite calendar · Community (microsoft.com). Therefore, please kindly submit your vote and add your suggestion on the comment section. I will also ask my team to vote on it, to increase the number of votes and considered in the future updates.

However, If you can able to use Outlook on the web or the new outlook for Windows app. This gives you the option to “hide attendees” in the response options.

1. Open Outlook for the web in a web browser. Click Calendar. Or you can open your new outlook for Windows app -->Calendar
2. Open the new event.
3. In the meeting toolbar, click Response options, thenclick Hide attendee list. (This feature is currently only available in Outlook for the web and the new outlook for windows app.)
4. Click Send

This will keep recipient from viewing the complete Calendar invite attendee list. I have been testing from  my side  and based on the result, Say A(organizer) sends a meeting to users B, C and D. In the attendee list; B can only view A and B while C can only view A and C.

I look forward to your update. Please feel free to let me know how it goes or if I got you wrong. If you still have any concerns, please let me know so I can provide more suggestions.

Thank you for your precious time. Have a nice day.

Sincerely,

Libeamlak | Microsoft Community Moderator

Answer 2

To send a calendar invitation to a group of participants as bcc, so the participants cannot identify the full list of invited, you need to add the participants as a "resource".

Steps for the Outlook classic application:

1. New Appointment -> Scheduling Assistant -> Add Attendees.
2. Paste the list of emails/names into "Resources", separated by a semicolon. Press OK to the dialog (but do NOT pres "Send").
3. Open the frame "Meeting" and double-check that the participants are not listed as "Location" ("Required" is fine, only the inviter can see this list and it is not included in the invite). If they are, delete them (but again leave them under "Required"). Change the location to where the meeting will take place.
4. Push "Send"

5 OPTIONAL): Run to a colleagues computer to confirm that the participants are indeed not listed (do not worry, they are not).

Enjoy :-)

/Tue

Answer 3

name goes into required not optional.....I can't believe you can't bcc invites to a meeting....Unbelievable....can't dream this stuff up.

Answer 4

Ok I figured it out:

1. Click New meeting
2. Put invitees you want everyone to see in required
3. Click on the "Optional" button
4. In the resources box at the bottom write the emails of all the "BCC" invitees.
5. Click ok.

Now once you click ok the name will appear in the optional section, this is ok.

Give it a test and you'll figure it out.

Answer 5

This literally doesn't work