Files automatically attach when a meeting is created

Question

Hello

Please i need your help on this issue.

As soon as the person creates an invitation on Outlook after entering the subject we automatically see that the files containing the same keyword are automatically attached and sometimes they are confidential files. we want to disable this.

Answer 1

Here is what I think is happening. I believe that New Outlook has some (AI like) features that are attaching files that it believes you may find helpful when creating Meetings. It is pulling those supposedly helpful items out of Sharepoint. Those items appear to retain their Sharepoint permissions meaning: If you create a meeting and add me as a participant and it adds two files but I only have permissions to one of those files, then I only see the file that I have permissions to. I have tested this but I do not know why it is attaching anything on its own. These attachments are on the meeting as soon as it is created. If I turn off new Outlook then create a meeting, there are no automatic attachments. If I have created a meeting in new Outlook and it has added said attachments and I switch back to old Outlook without deleting the meeting then the other participants will still see the attachments in their invitation as long as they are attachments that they had permissions to (per my earlier mention). I do not believe the Safe mode suggestion will provide any helpful information. I think this is a feature that is meant to be helpful but it was not executed in the best manner for customers. There is almost certainly a setting to be able to turn this feature off. I just need to know where it is.

I appreciate any help you can provide and I hope that these additional details will help toward identifying a resolution.

Answer 2

I have the same issue, and I have to say it is really creepy when files get added randomly, especially when you did not create the meeting.

I also could not find the insights setting in my outlook preferences.

Answer 3

I thought I should also add that in new Outlook I do not have a file menu but in old Outlook, the Show Meeting Insights feature is unchecked. Any suggestions you may have will be greatly appreciated.

Answer 4

Hi Rita Rita1,

Thank you for posting in the Microsoft community. We are happy to assist.

Based on the information you have shared with us; I understand you have a concern regarding the files automatically attach when a meeting. To fully understand the scenario, I would like to ask some questions to narrow down the situation and work toward the resolution.

May I know if the issue happens on any users, you can verify if it can be reproduced on multiple users.

Could you try to create the meeting using Microsoft teams to check if the issue continues to happen?

Could you verify if the issue happens when is created in outlook when the outlook is running in the safe mode? if the issue does not happen the issue will be caused by an add-in in the outlook. You can disable add-in one by one to identify the add-in causing the issue.

1. Right-click the Startbutton and click Run.
2. Type Outlook.exe /safe, and click OK.

Could you also verify if the meeting insight is enabled in the outlook, if meeting insights is enabled you can disable it and verify if the issue continues

1. Click on file>> options>>calendar>>disable meeting insights

Please note that my initial response may not address your current situation immediately. However, with your help and more detailed information, we can work together to find a direction specific to your current situation.

I look forward to your next updates. Thank you so much for your precious time. stay safe and healthy.