Problem assigning levels to Appendix headings.

Question

I have my appendix headings set to heading 6, 7, 8 , and 9.  I am trying to create a table of contents that includes the appendix headings. In the Index and Tables window, I have increased the Show levels to 9.  Clicking the Options button, I change the TOC levels for the appendix headings to:

Heading 6 -> TOC level 1

Heading 7 -> TOC level 2

Heading 8 -> TOC level 3

Heading 9 -> TOC level 4

However, for some reason when the TOC is created, only headings 1-5 show up. The appendix ones don't show up.  When I don't configure the Options button, and just show all 9 levels, the appendix headings appear but are incorrectly indented.  How do I fix this?

Thanks!

Answer 1

{TOC \o \h \z \u}  won't work because  no TOC style level is specified for headings 6 to 9.

{TOC \o "1-5" \h \z \u \t "Heading 6,1,Heading 7,2,Heading 8,3,Heading 9,4"} should work.  It tells the TOC feature to collect all paragraph styles with outline levels 1 to 5 (usually just Headings 1 to 5) and to collect Headings 6 to 9, but show them in TOC styles 1 to 4.

 If the appendix headings do not show up, you must check teh document, particularly headings6 to9 and make sure they are actually  in the heading 6 to 9 paragraph styles.  Use the Styles pane to select all instances of each style and then reapply it. 

Pam

Answer 2

Ahh, sorry guys.. I actually had {TOC \o "1-5" \h \z \u \t "Heading 6,1,Heading 7,2,Heading 8,3,Heading 9,4"} when I tried out the procedures I described above.  

Then I edited it without the TOC levels to get: {TOC \o \h \z \u}

Any ideas on this one?

I am a little confused on your last questions.. Let me try to explain as best as possible.  I used headings 1-5 for normal headings and heading 6-9 for appendixes headings as described here http://office.microsoft.com/en-us/word-help/add-an-appendix-to-your-document-HA001158742.aspx.The formatting for headings 1-5 and headings 6-9 should match. I might have manually edited the formatting because I noticed it kept changing..

Answer 3

I just recreated it and it worked fine. I used following steps:

1. References tab | Table of Contents drop down | Insert TOC.  Change Show Levels to 9
2. Click on Options ... butoon
3. In the list of available styles, reset 6-9 to TOC Level 1-4
4. OK, OK (yes to replace existing TOC if prompted)

The field looks like this:

{ TOC \o "1-5" \h \z \u \t "Heading 6,1,Heading 7,2,Heading 8,3,Heading 9,4" }

Did you do something different?

Why do you need to use separate heading styles. When I've done this sort of thing I've simply used levels 1-4 again in the Appendicies?  Different formatting?

Answer 4

Hi,

I see {TOC \o \h \z \u}

Thanks!

Answer 5

In your document, view the TOC and press Alt+F9. You will see a TOC field. Please tell us exactly what that field contains, as we will be able to tell from the syntax what the problem is.