Format Painter changes text to bold

Question

I am using word to reorganise an old document library, creating modularised versions of functional specifications. So I am copying from older documents into the noew ones, and then using the format painter to match the style of the new document.

Every time I apply the format painter, the 'painted' text goes bold when neither the old text nor the new format are bold. I have to click the bold button once or sometimes even twice to remove the bolding.

Does anyone have any suggestions as to why this might be happening?

Answer 1

All, I've discovered a solution. If I paste the format twice, the problem is resolved. So I use

"highlight old section -> shift-ctrl-C -> highlight new section -> shift-ctrl-V"

instead of 

"highlight old section -> formatpainter button -> highlight new section".

If the formatting isn't correct I can just shift-ctrl-V again and voila!

Thanks for all your input.

Brett

Answer 2

Thanks for the quick reply Mary.

I tried this, but it didn't help. Copying and pasting the format, whether over bits of text the entire word, line or table cell still causes the problem.

cheers,

Brett

Answer 3

Hi Elec_Monk,

There was a trick I learned a long time ago that may help. When you select the formatted text the source document make sure that you don't include the ending paragraph marker. It's possible that it may contain formatting history that could interfere. As an example, if you inspect the formatting you could see instances of Bold as well as Not Bold which I suspect could cause a conflict.

I think it's worth a shot.

Would be interested to know if this solves the problem.

>> Does this response help you?  If so, would you please click on the green Vote As Helpful button to assist future visitors experiencing the same problem.

All the best,

Sharon

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Sharon Roffey

Queensland, Australia

Answer 4

Click on the link below for information about styles in Word 2007.

http://office.microsoft.com/en-us/word/HA102308821033.aspx#4

Answer 5

It would be better to define a style with the formatting that you want and then apply that style to the text.

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Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my

services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

"Elec_Monk" wrote in message news:b6be1e2c-5f78-43ce-9a5d-491ad7ad5d0e...

I am using word to reorganise an old document library, creating modularised versions of functional specifications. So I am copying from older documents into the noew ones, and then using the format painter to match the style of the new document.

Every time I apply the format painter, the 'painted' text goes bold when neither the old text nor the new format are bold. I have to click the bold button once or sometimes even twice to remove the bolding.

Does anyone have any suggestions as to why this might be happening?

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Doug Robbins - Word MVP