Document map - figures.

Question

I have read the answers on the document map about how the map is now showing figures.   I really just want to see the outline in the map so I can quickly get to the section I need to edit.  Having the figures showing up is too much clutter.   So the suggestion is to demote the formatting of the figures.  Someone has used caption style on the caption under the text.   Seems reasonable to me.   What do I need to do to this Caption style so it won't do this?   I do want some formatting different from body text here.  Please be verbose.   I have purchased books to help me with styles but they still are problematic for me.  The linking/ dependence structure seems confusing.   If you try to do editing you quickly make it even more complicated without even trying.    (If Word has a the ability to show a dependence map for a given style that might help -   I might choose to edit the correct piece/ element).

Answer 1

To determine the  paragraph outline level, put the cursor in one of your caption paragraphs that have been caught  in the document map.  On the Home ribbon, click the Paragraph group's launcher arrow (lower right).  The outline level will say "Level 1", or some such.  Change the level to "Body Text" and that caption will disappear from the document map.

Because Word changes the  outline levels with direct formatting, you can select a caption paragraph (or all of them at once)  and press Ctrl+q to clear the direct paragraph formatting. 

Pam

Answer 2

Thanks, I can now get the tables and figure out of the document map.  

Not sure what you mean by "direct formatting"   

I just selected caption style and use update to match selection to fix each occurence.

Answer 3

Long shot, try clearing the formatting on the captions. Cut, paste special text only works best for me. Then reapply formatting. 

I have had problems (it is a known "feature") where short paragraphs were being displayed in the document map. In my case, reapplying the normal style seemed to help, for a while.

Answer 4

Well the document view IS showing tables.   When I click on the Style Inspecter it shows Paragraph formatting to be Caption and text level formating to be Default Paragraph Font.  How do I fix this?

Answer 5

By default, captions and the Caption style do not show up in the document map. It's possible that your caption paragraph has somehow been promoted. Make sure that the Caption style is still applied (that Word hasn't applied a heading style) and that the outline level shown in the Paragraph dialog is still "Body text."