Inserting text in multiple locations

Question

I am trying to set up a standard document.  Can I set up a field or similar in the front page (or anywhere else in the document) and when I type into the field it automatically updates all through the document.  e.g. setting up a crane procedure and placing they type of crane (Franna) onto page then it will automatically insert "Franna" into every place in the document where I want to reference "Franna".  (this is to chage every time we use the document for a different crane).

I have searched everywhere and cannot find how to do this.

Answer 1

You can do it with "fields".

Here are some links on using Fields and Forms to do what you are asking for:

http://www.mousetrax.com/techpage.html#autoforms

http://word.mvps.org/FAQs/Userforms/index.htm

1.1  Text Form Fields in Word 2007

http://word.tips.net/T003868\_Text\_Form\_Fields\_in\_Word\_2007.html****

1.1  Repeating Data or Populating Fields

http://gregmaxey.mvps.org/Repeating_Data.htm

1.1  Create and Employ a UserForm

http://gregmaxey.mvps.org/Create\_and\_employ\_a\_UserForm.htm

1.1  How to create a template that makes it easy for users to “fill in the blanks”, without doing any programming

http://word.mvps.org/FAQs/Customization/FillinTheBlanks.htm

1.1  Create forms that users complete or print in Word

http://office.microsoft.com/en-us/word-help/create-forms-that-users-complete-in-word-HA010030746.aspx

1.1  Free Forms! Formville.com

**http://www.formville.com/**

Formville is your one-stop destination for all types of free printable forms. Use them for your office, department, club, or group. You'll save time and money with our free online forms. To browse through our forms, click one of the categories listed at the left side of any page.

1.1  Using Mandatory Form Fields

**http://word.tips.net/Pages/T001567\_Using\_Mandatory\_Form\_Fields.html******

Here is part 1 of a 5 part set of articles on creating a form:

1.1  Part 1

http://www.computorcompanion.com/LPMArticle.asp?ID=22

Answer 2

Thanks for the help - did it with the repreating data or populating fields link.... Thanks so much for the help.  My document works awesome!!!!

Answer 3

If you are using Word2010 then you might as well use the content controls it provides instead of form fields.  You can easily map content controls using my:  http://gregmaxey.mvps.org/ContentControl_Variable_Bookmark_and_Document_Property_Tools_Add_In.htm

A mapped content control is bound to a data node in the underlying XML structure of the document.  If you change any of the controls mapped to the node then all of the controls mapped to the node change accordingly.