Save as file type sequence

Question

Can I reorder the file type sequence in the Save As dialog box? PDF is tantalizingly below the first set of filetypes displayed when I click the down arrow in the File Type field, yet it is the one I use second-most after .docx. It would be much more efficient if I could move it to be the second item in the list of available file types.

This is not trivial. Today I have to save about 20-25 .docx files as .pdf, and it adds a few seconds each time to have it below the initial visible list, as well as being awkward.

Answer 1

I think we can do even better than that. You can add a button to the ribbon and/or the Quick Access Toolbar to open the dialog directly to the PDF setting.

Right-click the ribbon and choose either Customize the Ribbon or Customize Quick Access Toolbar. Set the category to File Tab. If you're customizing the ribbon, click the button on the right to insert a custom group first (you can't modify the built-in groups) and leave that group selected. In the left-hand list, select "Publish as PDF or XPS" and click the Add button, then OK.

You can also assign a keyboard shortcut. In the Customize Ribbon dialog, click the Customize button at the bottom left. In the Keyboard dialog, select the File Tab category, select the DocExport command, and assign a shortcut key.

Answer 2

Great answer, Jay!

Answer 3

Yes! That's exactly what I wanted. Strange icon, but it does the trick.

Answer 4

Good point, thanks!

Answer 5

You could create a macro in your Normal.dotm template:

Sub SaveAsPDF()

    With Application.Dialogs(wdDialogFileSaveAs)

        .Format = wdFormatPDF

        .Show

    End With

End Sub

and assign it to a Quick Access Toolbar button, a custom ribbon button and/or a custom keyboard shortcut.