How can you make Word ignore spelling mistakes and save the words that are ignored?

Question

How can you make Word ignore spelling mistakes and save the words that are ignored as part of the document so the same mistakes do not come up every time the document is opened?

When spell checking a document in Word and choosing to "ignore all" for a particular kind of spelling mistake, and then saving the document, the same spelling mistakes appear in the document again once it is edited or closed and reopened. How do you "ignore all" in a document and the mistakes continue to be ignored as part of the save process?

Answer 1

It sounds like what you are doing is the correct procedure. The Ignore All attribute can be invoked in either of 2 ways:

• When running the main Spell Check, using the Ignore All button, or
• Right-clicking the term in the document & selecting Ignore All from the contextual menu

Both remove the red underlining from all instances of that specific spelling. Also, any new entry of that same spelling should not have the underlining applied, nor should the flagging of ignored terms reoccur when the document is opened again [unless the checking is reset]. If that isn't the case I'd recommend confirming some basics before any further troubleshooting:

1. Make sure Office [14.2.5] & OS X are fully updated
2. Run Disk Utility to repair disk permissions on your HD
3. Restart your Mac

If those steps don't remedy the problem please supply any additional details when you reply. For example, it would be helpful to know;

• If the problem is with one specific document as opposed to all
• Whether Track Changes is used in the document
• What format the document is saved in
• The origin of the document
• What happens if you use Add rather than Ignore All

Answer 2

Thank you. I think the problem is only apparent in the grammar check procedure and the green lines that appear. How can the same procedure be implemented for the grammar check so that a kind of error that is ignored (originally underlined in green) remains ignored throughout the document and saved as part of how the document. Grammatical errors seem to continue to be underlined after the "ignore all" option has been activated.

Answer 3

Well, grammar is a little trickier because it isn't as 'absolute' as a specific text string :-) I don't believe the Ignore All button will ignore all occurrences of the particular rule... it only ignores any exact duplicates of the current violation. AFAIK, that cannot really be controlled on a per document basis. However...

Go to the Word> Preferences> Spelling & Grammar dialog. In the Grammar section you can choose a different Writing Style, click Settings to customize the rules being used, Hide [all] grammar errors in the document, or turn automatic grammar checking off altogether.

Answer 4

Older versions of Word used to save your grammar corrections and make them specific to the document that was created. The problem with hiding the the grammar errors is that it is specific to the settings of the original user and not other users. 

For example, if a document is created that has apparent grammatical error that have chosen to be ignored by the writer for the benefit of other readers when this document is subsequently read by someone else (specifically an editor or a professor or staff member) it is electronically digested according to the reader's own grammatical settings and not the ones set by the original writer, which are in turn specific to how the writer wants the document to be read.

The document I am writing will be evaluated electronically and I don't want green lines appearing all over it when it is submitted, just because Word doesn't understand the specifics of the formatting. I want to be able to save a document that also saves the specifics of the grammar that are particular to the document (which will be shared) and not the settings. Can you please tell how this is possible?

Thank you.