Where does a header come from when inserting a "Text from File" object?

Question

I have a Word document that was last saved in Word 2010 but was created something like 7-8 years ago and it is all formatted correctly with correct details in the headers and footers. (Document is saved as a Word97-2003 version)

When I insert another Word document (Word97-2003) object into this one I get a new header where the data is at least 8 years old but is not visible in either of the two original documents.

These are the steps I follow:

1. Open Document 1 which has correct headers and footers
2. Go to the last page and "page Layout">"Breaks">"Next Page - Section Break"
3. Insert the new document which has current, correct details in the header and footer by clicking on: "insert">"Object">"Text from File"> select Word document to be inserted.
4. The additional document is inserted as required...BUT

The header on the first page of the inserted document has details from about 8 years ago that are not visible in the original document. The following pages show the correct details.

Can anyone tell me where the document could be picking up this information?

Thanks

Alan

Answer 1

In my experience, such elusive text is often saved in a header that is not currently in use. Enable both "Different First Page" and "Different Odd and Even." You may need to add pages to a given section in order to see all three headers. You'll likely find the text in either the First Page Header or the Even Page Header.

I looked at your document, and there is text in the First Page Header. The primary Header (which becomes the Odd Page Header) has an empty table; the Even Page Header is empty.

Answer 2

See also Suzanne's article on headers and footers at http://wordfaqs.mvps.org/HeaderFooter.htm.

Answer 3

Suzanne,

Excellent. Thankyou very much. That has been so frustrating.

Alan

Answer 4

Thanks Stefan,

But this doesn't explain where the data comes from. The details that show up in the header are not visible in either of the two documents. I did do a search in the second document and it comes up with one match but its not visible anywhere.

I can't find the physical text to be able to delete it

I have deleted all my data from the file and saved it to drop box at this location:

https://dl.dropbox.com/u/28983458/Test.doc

If you do a search for 0405 it comes up with one match in the header but there is no text.

Answer 5

Headers and footers are section formatting (for documents that have only one section, the formatting is contained within the final paragraph mark). See http://word.mvps.org/faqs/formatting/workwithsections.htm.