Create Index for very large Document

Question

G'day.

I need to create an index and table of contents for a very large Word document (about 700 pages).

I have written it in several sections which I will (hopefully) be able to join later.

I know how to create an index and TOC for each section, but can anyone tell me how, if at all, I might be able to combine them to create an index and table of contents for the entire document that will automatically integrate when I eventually join the completed sections?

I cannot seem work on the whole document at once -- and therefore can't create the index and TOC for the unified document.

It is too large and Word can't manage it (at least it couldn't manage it when I was using Word 2007).

I am now using Word 2013.

Cheers, Hugh

Answer 1

Open a new blank document, and insert into it a series of RD fields, one for each separate document section and containing the path\name of that section. (See http://office.microsoft.com/en-us/word-help/field-codes-rd-referenced-document-field-HP005186187.aspx for details and an example). Then you can insert TOC and INDEX fields -- either before or after the RD fields -- and they'll get their data from the referenced documents.

In each section you need to manually start the page numbering as it will appear in the final document, so the page numbers in the TOC and index will be correct.

It may not be necessary to join the sections into one document at all. The most troublesome part of keeping them separate is printing the full document. Even then, if there are just a handful of sections, that's not a big chore, and it gives you a chance to restock the paper drawer before it empties.

An alternative to the RD fields is to use INCLUDETEXT fields to pull the sections together without creating a single big file. A possible difficulty there is managing the headers and footers as the sections change, unless you rely exclusively on StyleRef fields or similar mechanisms.

Answer 2

If you want to create a large inbox for submit your document

 It is too large and  Word 2007 can't manage it. you can use  Word 2013.

 In word  2013 you can divided your inbox in group conversation.

Try using arrangements to organize your Inbox. An arrangement is a predefined grouping and sorting order for messages.:-

firstly  right click on menu bar **<arrange by><conversation>**and arrange your inbox by conversation like:-

 Size, Subject, Folder, Date   Categories Attachments and email etc.

Answer 3

Your post seems to concern Outlook rather than Word. The question was about an index, not the Inbox.

Answer 4

Congratulations, you've just found a bug in Word 2013. I'll report this to Microsoft -- and I apologize for not having tried this during the beta test!

In Word 2013, when you base a TOC on RD fields, all of the page numbers in the TOC show the value of the first page number in the referenced file. Apparently all of your referenced files start at page 1, so the TOC shows 1 for everything.

I set up a TOC for a series of files where I had restarted the page numbering at 7 for the second chapter and 55 for the third chapter. The TOC showed 1 for all the headings in the first chapter, 7 for all the headings in the second chapter, and 55 for all the headings in the third chapter.

Saving the TOC document and the referenced documents as Word 97-2003 (*.doc) files didn't change the behavior.

A workaround that did work was to convert all the RD fields to INCLUDETEXT fields, separated by Next Page or Odd Page section breaks. The first INCLUDETEXT field was preceded by an Odd Page break and its page number was restarted at 1. The TOC generated at the beginning of that document showed the correct page numbers.

Answer 5

Jay... this is a related question.  I've been using RD codes for years to create a single TOC across multiple files.  I updated to 2013 and just tried updating a TOC for a document that has worked in the past and now all page numbers show "1".  Any thoughts on what's going on?