Repeating Data (populating fields) - Headers or Footers

Question

Hello,

I hope there is an answer to this question. 

I am using the CTRL F9 feature to repeat data within a Word document.  I am following the guidelines in the MVP bulletain and have been using this feature for a while.  

I have certain fields that are in a header.  When I fill in the data, it repeats sucessfully in the body of the document but does not fill in the fields listed in the header.  Is this possible?  How would I do this?

Any help is much appreciated.  Thanks in advance!

Answer 1

You can force an update of cross-references in the header or footer by switching to Print Preview and then back to the previous view (use Ctrl+F2 followed by ESC).

For more automated solutions, use a STYLEREF field (see http://wordfaqs.mvps.org/StyleRef.htm#FormField) or use a macro that does the updating for you; see the example at http://www.gmayor.com/installing_macro.htm. The latter method may be required with FILLIN fields.

Answer 2

With text form fields cross reference (REF) fields will not automatically update if they are inserted in the header/footer (or in a text box). You can apply a unique style to the form field and use a Styleref field to reproduce it, or you can put the REF field in the body of the document, whereupon it will update if you check the calculate on exit check box of the form field in question.

The alternative is to use macros to update the fields, which is probably not a good idea in a protected form as you have no way of forcing users to run the macros.

If you want more flexibility perhaps you should abandon form fields and create a userform to collect the date and populate the document with docvariables - see http://www.gmayor.com/Userform.htm

Answer 3

Thanks everyone for your help!  I will certainly try these solutions......enjoy your day!

Answer 4

Which method are you using, specifically? Form fields and cross-references? FILLIN fields? Something else

 

I am using text form fields in the Legacy forms toolbox.  If possible and there is an answer, can you share both for Form fields and Fill in fields?

 

Hope this helps!  Please advise.  Thank you

Answer 5

Which method are you using, specifically? Form fields and cross-references? FILLIN fields? Something else?