PLEASE HELP!!!!! Word 2010, "paste destination" button/option missing, undable to apply style gallery and have it work

Question

Hello, can someone PLEASE tell me how to "paste with "DESTINATION" formatting" in word 2010. The only options are "keep source, merge formatting, and "keep text only." I have searched all over the internet and this site and I cannot find any help. I send documents from person to person and they come back to me all goobed up!! With office 2007, I never had a problem as I was able to apply my own style gallery to fix the formatting, however... with 2010, this is "gone," and I am at a TOTAL loss of how to copy/paste with "destination" formatting. I have seen instructions for "macros," but I am not familiar with macros at all, so those directions have been "totally useless!" I AM SOOOO FRUSTRATED THAT MS OFFICE WOULD 'REMOVE' THE DESTINATION FORMATTING OPTION,' for what reason I have nooo idea. I hope someone can help me and if possible (provide screen shots). I am NOT a programmer, so I do not understand macros, and/or changing something like my "add in.com settings"I simply want to "copy/paste" with "destination formatting" AND.... be able to set a particular style gallery and then "apply it to a document." Again... this is NOT working properly in word 2010. PLEASE... CAN SOMEONE HELP ME!!!!Thank You in advance.

Answer 1

To have text completely adjust to the formatting in the target document, "Keep Text Only" must be used. However, I would recommend leaving the paste options set to the defaults and instead make use of the Paste Options button for cases when you want to force "Keep Text Only."

Answer 2

Hello

I have tried everyone option in word 2010 and I cannot find a way of formatting to be the same as destination.

In Word 2010, under Advanced > Cut, copy and paste options are all the options supposed to be Keep Text Only?

What is the fix to ensure that when you copy into Word from a different source you get the destination formatting?

Thanks

Answer 3

Here's some info that you may find helpful.

In general:

When pasting text using the keep text only setting, the pasted text will be in the style in effect at the cursor position. Keep text only is, roughly, the same as keep destination style in W2003.

When pasting text using the keep source formatting setting, the underlying style of the pasted text will be in the style in effect at the cursor, but it will have direct formatting that matches the direct and indirect formatting of the source.  You see that this is the case by selecting the pasted text and pressing Ctrl+Spacebar, which clears the direct formatting and reveals the underlying style. 

When pasting using the merge formatting setting, the pasted text will be in the style in effect at the cursor and be clear of direct formatting except for places where there is direct formatting in the source.  This retains direct formatting that may be meaningful, such as italics (when used to indicate publication titles for example)  super- and subscripts, and bold.

The last choice was new with, I think, W2007, and for documents that have meaningful direct formatting, is the most useful paste option. 

We no longer need the convenience of a paste text only macro and keyboard shortcut because placing the cursor where you want to insert copied material and right clicking displays a flyout menu (in W2013) or paste option bar (in W2010, I think) with all the options. 

I leave the advanced cut and paste options at the defaults and either use, out of habit, my paste text macro or click the paste option I want. 

HTH,

Pam