Multiple colours for tracked changes

Question

I'm preparing a document that will have multiple rounds of amendments. How do I assign a different color to each round?

i.e. I want the first round of amendments to be marked up in  red, the second to be marked up in green, third to be blue, etc. The colours must be in this order and cannot be randomly assigned by Word.

If this is not possible in 2013, would it be possible in word 2016?

Answer 1

While in Word 2013 or 2016, if you click on the dialog launcher in the Tracking Section of the Review tab of the ribbon and then click on Advanced Options in the Track Changes Options dialog.  In the Advanced Track Changes Options dialog, you can then set the Color for each type of Markup, Comments, etc.  

However, to prevent the colors of the first round of revisions from changing when you come to do the second round, and you re-visit that dialog to change the colors, you would first need to run a macro containing the following code:

Dim arev As Revision

With ActiveDocument

    For Each arev In .Revisions

        With arev

            If .Type = wdRevisionDelete Then

                .Range.Font.ColorIndex = wdRed

                .Range.Font.StrikeThrough = True

                .Reject

            ElseIf .Type = wdRevisionInsert Then

                .Range.Font.ColorIndex = wdRed

                .Range.Font.Underline = True

                .Accept

            End If

        End With

    Next arev

End With

Between the second and third round, you would need to run the macro again after changing the wdRed to wdGreen

Note however, while this will give you a document, with each round of "revisions" colored as required, only the third round of revisions will remain as revisions that can be accepted or rejected and first or second round "revisions" would have to be accepted or rejected by selecting them and deleting them (in the case of deletions that are to be accepted and insertions that are to be deleted) or using CTRL+Q (to remove the direct formatting) in the case of deletions that are to be rejected or insertions that are to be accepted.