Macro for setting Track Changes, Proofing, Reset Spellchecker

Question

Hello,

I am a teacher who grades a number of papers in Word.  Before beginning to grade, I have to open each document and turn on Track Changes so students can easily see my comments.  In addition, because spelling and grammar are important, I then Select File, Options, Proofing, Recheck Document, and finally OK. So, in addition to turning on Track Changes, I have six steps that must be completed before starting to read.

It may not sound like a lot, but doing it time after time for dozens of papers every week is really very inconvenient.

I have looked through the available commands for creating a 1-key macro to do it all, but have been unsuccessful in locating the commands to recheck spelling.

Does anyone have any idea if a macro can be set up to open documents with all of this already done? Any ideas on other solutions?

I am using Word 2013 on my desktop, and Word 2016 on my laptop.

Regards, and thanks,

Larry

Answer 1

You say you "added" Doug's text. Did you add it as a macro? For simple instructions, see http://www.gmayor.com/installing\_macro.htm

The Normal template should be blank; it is the basis for blank documents.

Answer 2

In your Normal.dotm template, create an AutoOpen macro containing the following commands:

Sub AutoOpen()

With ActiveDocument

    .TrackRevisions = True

    .SpellingChecked = False

    .CheckSpelling

End With

End Sub

If you do not want those settings for some documents, hold down the SHIFT key while opening them as that prevents AutoMacros from running.

Answer 3

Suzanne, and all,

I apologize for the delay in answering, I needed a little help to get this done right.

I am so pleased that I will no longer have to go through all of those steps to correct my papers!  The macro works great and does exactly what I have hoping for.

Thanks to all,

Larry

Answer 4

Doug,

Thanks for the prompt reply.  Unfortunately, I must be doing something wrong as this does not appear to help.

I open and edit the Normal.dotm file in Word, add your text, and save.  I then rebooted the system and tried loading several documents.  None came up with track changes on, or the spelling checker reset.

When I opened Normal.dotm, the first time for editing, it was a blank document - maybe I am not doing it right?

Thanks,

Larry