One Note Notifications when user edits shared notebook

Question

Hello -

I have a shared OneNote space, stored in a OneDrive location somewhere. 

The team is looking for ways of receiving periodic notifications (e.g. daily emails) when a change is made to the shared One Note document. 

Is there a way of doing this? I'm rather shocked that I haven't been able to find a way of doing this.

When I went to this address (https://www.onenote.com/sharenotificationsettings?fromAR=1) and tried to turn on notifications, I was told that apparently this cannot be done with a work or school email address, which is odd because the people who would most want to share files and documents are those at work or working on school projects. 

Is there anyone who may help? I'm really stumped.

Answer 1

Hi MissNike,

Please make sure to follow the steps in my initial reply about "

go to OneDrive for Business>click Return to classic OneDrive in the lower left corner>click Settings (the gear menu )in the top navigation bar>turn Ribbon On>choose the folder you save notebooks in>FILES>Alert ME>Set alert on this document.

In the Delivery Method section, choose E-mail. "

Here is an screenshot for your reference:

Regards,

Tina

Answer 2

Hello,

I tried following the instructions in the link you provided. Unfortunately, there is no way to be alerted for the changes. There is no option called "Alert Me".

Thanks,

Nike

Answer 3

Hi MissNike,

Did you refer to the suggestions above? Let us know if you have any update.

Thanks,

Tina

Answer 4

Hi Miss,

Did you refer to the suggestions above?

Regards,

Tina

Answer 5

Hi Miss,

If the notebooks are stored in OneDrive for Business, you can try to create a folder which  is used to store the shared notebooks, and set alert for the folder.

Please go to OneDrive for Business>click Return to classic OneDrive in the lower left corner>click Settings in the top navigation bar>turn Ribbon On>choose the folder you save notebooks in>FILES>Alert ME>Set alert on this document.

In the Delivery Method section, choose E-mail.

For more detailed information, please refer to this article:

Create an alert to get notified when a file or folder changes in SharePoint

We'd like to explain that for OneNote on Windows which notebooks are stored in OneDrive for Business, it is not available to set email notifications for the shared notebooks.

We welcome and suggest you submit your feedback to OneNote UserVoice as this is the best way to let related team hear your voice and make our products better for you and others.

Regarding the link you mentioned to set email notifications, the settings is used for the notebooks which are stored in personal OneDrive. You need to use a Microsoft account to sign in to the link and set the OneNote notifications.

If you have any questions about the email notifications for the notebooks stored in personal OneDrive, we suggest you post the question in the category OneDrive>Working with files and folders on OneDrive>Sharing files and folders>OneDrive in Windows 8 or Previous. Engineers there will help to troubleshoot the issue.

Your understanding will be highly appreciated.

Regards,

Tina

[Updated by Tina Chen MSFT,  November 4th, 12:58 AM (UTC)]