Weird MS Word Behavior

Question

I have inherited a dreadfully formatted document that I am going through the process of cleaning up before republishing.  As I am going through the document, the tables and figures captions are formatted with the chapter number such as "Figure 3.1-1".   I am reformatting the captions with one level less of complexity so this becomes "Figure 3.1".  So two things:

1.  I am having to go through and manually update all the caption references which is a pain.  I know there is a way to force this update but I forgot what it is and,

2.  In some cases, not all by any means, when I go to update a caption, it is as if I inserted a page eject after the caption.  I have tried to just reinsert the caption but it does the same thing.  What could possibly be causing this.

Answer 1

Doug,

Sorry for the long delay in reply but as soon as I got your last response I bolted on vacation.  So due to work security restrictions, I can't forward the document to you but I think I now understand  the problem.  When I made caption references with the improperly formatted artwork, these are the instances in which the references dialog box had the /figure entry.  After I got rid of the extra artwork copies, the / was removed.  

Thanks for the help in getting me to the bottom of this.

Jay

Answer 2

If you send me a copy of the document, referencing this thread in the covering email message, I will investigate the issue.

Answer 3

Doug,

So what you said was a good path but didn't solve the problem.  But since my question of yesterday, I think I have enough additional information to help.  So After my question of yesterday, I updated the table of figures and, low and behold, some of the artwork was embedded in the table of figures.  This told me that the artwork itself had been incorrectly tagged as a caption.  So that worked for a number of cases but stopped working all of a sudden.  Now I noticed what I think is the problem.  When I went to re-insert the caption reference, I noticed that in the caption dialog box that a number of the figures have a / in front of the Figure number (/Figure X-X).  So I'm guessing that this slash is what is causing the problem but I don't know where it came from or how to get rid of it.

Answer 4

If you press ALT+F9 to toggle on the display of the field codes in the document, you will see that the fields that display the captions are of the form

Figure { STYLEREF 2 \s }-{ SEQ Figure \* ARABIC \s 2 }

To make the desired change to the captions, the two instances of the numeral 2 need to be replaced by the numeral 1.

To do that, you could use the replace facility to replace STYLEREF 2 with STYLEREF 1 and to replace \s 2 with \s 1

For the pagination issue, look at the formatting for the paragraph that ends up on the new page.  It is probably formatted to be either kept with next of have a page break before it.