Creating a style guide in word

Question

Hi all,

I want to create a style guide from a current word document. In other words, be able to use again and again the text styles allocated to each text level.

Searching for the answer has only given me step by step guides that either miss our steps and or say to go to a button that does not exist. Even MS say to select the text and right click and select "Style" ...... 'Style' does not exist in the minitoolbar

This should not be so hard.

Please  help. That would be much appreciated

Answer 1

Hi Carl,

Is it the making of a style guide or the using of a style guide that is troubling you?

Making it should be really easy because you said you already have a document that has the formatted styles you want to use ... make a copy of the document, name it uniquely, delete all existing text, write a paragraph of instructions/description, and finally create a list of the unique styles formatted with their style setting. Below is the first 2 page sample from one of ours.

We apply the style guide programmatically to new documents being created or existing documents where we want to change the styles.

If you want to follow this same approach, you can use our AuthorTec Styles Update add-in, it's free but you have to build your own styles. :-) Search that name and you'll find info about it.

Since Quick Styles was mentioned by someone else, we also have a free add-in called AuthorTec Quick Styles that helps get that Word function working the way it should.

Hope this helps

Answer 2

Hi,

I do not have a Mac and am writing from my experiences with the Windows version. That version is similar, but the two are not the same. While I used Word on a Mac, that was a long time ago. Nevertheless, I hope that I can be of some help.

In Windows versions, I would recommend saving a [Quick] Style Set. These have not yet been implemented in the Mac version, AFAIK. You can vote for this feature in User Voice. https://word.uservoice.com/forums/304942-word-f...

You can do something similar using a macro. See http://www.addbalance.com/word/stylesheet.htm.

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I hope this information helps. Please let me know if you have any more questions or require further help.

Regards

Answer 3

Thanks for your help Richard.

Yes that has worked. Sometimes the simplest ideas work better, don't they?