OneNote Sharing - Direct Access

Question

I am a university student using office 365 on a Mac, and I have been trying to share notes with my friends, but since the most recent update I have only been able to send a shareable link to certain pages. I can't give them direct access to the entire notebook.

Does anyone know how to do this or have any suggestions?

Answer 1

Hi Sarah,

I would like to make a summary of this post, so it’s easier for you and others to find the information:

Issue Description:

Sharing a notebook; direct access vs access through shared link.

Environment:

SharePoint Online and OneNote 365 for mac

Explanation:

When we share a notebook from within OneNote application or from browser, there are two options available**,** Send link to Notebook **** and Copy link to Notebook.

The option Send link to Notebook, creates an invitation to your current notebook that you can send to specific people you select. when you enter the email addresses of the intended recipients and click Share, OneNote sends the invitation in your default email app.

When clicked Copy link to Notebook, it creates a sharing link that you can paste into any message, a document, or a file. People who click this link will be able to view and edit your notes.

There’s no difference between two methods, the above options give you different ways to share the notebook.

Regarding Direct Access **;**in Manage Access window, you see a group stated as Owner, those are the owners who have the access to entire site and not just the notebook.

The Direct Access section shows people and groups who have direct access to the file or folder. (This includes groups that have access to the site where the file or folder resides.)

The users added as Owner or members have access on entire site thus, they have access on all the content of the site. If you wish to give direct access, then you must assign them permission on the site. To assign a permission to someone, you need a permission level that includes Manage Permissions i.e. Full Control (Owner). For more information, see Understanding permission levels in SharePoint

Thanks,

Neha

Answer 2

Hi Sarah,

When you click File>Share, you get two options, Send link to Notebook and Copy link to Notebook.

The option Send link to Notebook, creates an invitation to your current notebook that you can send to specific people you select. when you enter the email addresses of the intended recipients and click Share, OneNote sends the invitation in your default email app.

When clicked Copy link to Notebook, it creates a sharing link that you can paste into any message, a document, or a file. People who click this link will be able to view and edit your notes.

Basically, there’s no difference, the above options give you different ways to share the notebook. In Manage Access window, you see a group stated as Owner, those are the owners who have the access to entire site.

If you use the sharing options (Send link to Notebook and Copy link to Notebook), then the users will have the access to the specific content you share, whereas the users with owner access have the full control.

To know more about groups, please see Permission levels for default SharePoint groups

Thanks,

Neha

Answer 3

Thank you for the reply! I'm looking to give them direct access, as opposed to a link. I called Microsoft and they said it might be a university issue!

Answer 4

Hi Sarah,

Did you check above reply? Please update us when you have time.

Regards,

Neha

Answer 5

Hi Sarah,

How do you share your notebook?

If you are storing your notebooks in OneDrive for business, please consider sharing the entire notebook using the following steps:

1. Open a browser, navigate to OneDrive for business and sign in with your work or school account, if required.
2. Select the notebook you wish to share, on the ribbon, click Share or Copy link.

For detail steps. please see Share OneDrive files and folders

Thanks,

Neha