Saving a word document with a different version number

Question

I have dozens of word docs saved on my laptop, with some of them I've tried to save with a different version number but returns a reply with ''This is not a valid file name'' how can this be correct when I'm only changing the version number in the heading? any suggestions would be welcome

Answer 1

Hi

Rohn has given you a number of options. I strongly recommend Graham Mayor's free utility.

http://www.gmayor.com/SaveVersionsAdd-In.htm

This forum is a user-to-user support forum. I am a fellow user.

I hope this information helps.

Please let me know if you have any more questions or require further help.

You can ask for more help by replying to this post (Reply button below).

Regards

Answer 2

Where are these version numbers coming from? Are you typing them in or something else?

Here is a utility that you can use to save file files with version numbers or timestamps

Save numbered versions add-ins for Word and Excel

http://www.gmayor.com/SaveVersionsAdd-In.htm

With the document open on screen (whether or not it has already been saved) click the Save Numbered Version button. The naming information is stored in document variables. The first time you do this for a given document sequence, the variables will not be present. The function will therefore prompt for the document type. This can be one of the four pre-defined types of any other type entered into the dialog. The rest of the variables will be defined from the document filename and the current date.

Here is a macro that makes periodic backups as you work:

Making Backups as You Workhttp://www.informit.com/articles/article.aspx?p=731710&seqNum=5

Even if you're using the macros earlier in the chapter to save your work frequently, you can still lose data if your hard drive crashes. So we've all learned from hard experience not only to save our work regularly, but also to make periodic backup copies. The macro I use most often in Word is one that does both in a single procedure! That is, the macro not only saves your work, but it also makes a backup copy on another drive, such as a removable disk, a second hard drive, or a network folder. Listing 3.5 shows the code.

Controlling Names of Backup Fileshttp://wordribbon.tips.net/T011760\_Controlling\_Names\_of\_Backup\_Files.html

You cannot change the pre-pending of the "Backup of" wording, and you cannot change the location of the backup files (they are placed in the same directory as the file being backed up). As has been detailed in other issues of WordTips, you can work around both of these issues by simply creating a macro that always saves a second copy of your document every time you save. This macro is meant to be a replacement for the Save command. It saves a copy of the document in the C:\backups\ folder, as well as saving in the current location. The file name for the backup is the same as the original; it does not use the .wbk filename extension.

Answer 3

You will have to clarify what you are trying to accomplish.

Are you saving (numbered) versions of your documents (as Rohn and Charles have assumed)? In that case, how are you doing it? Are you perhaps using some third-party software?