How to disable download files and data from Teams, SharePoint and OneDrive and exchange online when user is logged in on personal devices? Is there any solution or what can be feasible option to do it?

Vinod Survase 4,716 Reputation points
2021-08-06T12:57:04.117+00:00

How to disable download files and data from Teams, SharePoint and OneDrive and exchange online when user is logged in on personal devices? Is there any solution or what can be feasible option to do it?

SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
10,076 questions
Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
4,321 questions
OneDrive Management
OneDrive Management
OneDrive: A Microsoft file hosting and synchronization service.Management: The act or process of organizing, handling, directing or controlling something.
1,175 questions
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Accepted answer
  1. Elsie Lu_MSFT 9,781 Reputation points
    2021-08-09T05:41:22.897+00:00

    Hi @Vinod Survase ,

    As mentioned, to restrict download options for documents such as download a copy, download button in SharePoint Online, here are some options:

    Option 1: Grant “Restricted View” Permission to Users
    To disable the download option in SharePoint Online, you can grant the “Restricted View” permission level to either a particular user or group which allows only read but not download.

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    Option 2: Share a File with Block Download Option

    Unlike sharing a site or document library, You can share a specific document with download option disabled. To share a file,

    Select any office documents, Click on the Share button in the toolbar (or from the context menu)
    In the Share Popup, Click on “People in <Your Domain> with the link” or “Specific People” Option. Uncheck “Allow Editing” and enable “Block Download” option.
    Click on Apply, and enter your recipient name

    121544-5.jpg

    Reference:
    SharePoint Online: How to Disable Download Option for Documents
    Note: Microsoft is providing this information as a convenience to you. The sites are not controlled by Microsoft. Microsoft cannot make any representations regarding the quality, safety, or suitability of any software or information found there. Please make sure that you completely understand the risk before retrieving any suggestions from the above link.

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    We currently provide technical support on SharePoint. If you want to seek help from Teams, Onedrive, Exchange, I would suggest you repost and add separate tags, then you will get more professional advice from the corresponding team.

    Thanks for your support and understanding. :)


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  1. Taha Murshed 126 Reputation points
    2021-08-06T13:38:41.657+00:00