E3 to E1 for leavers

GoodResource 376 Reputation points

Hi, We are running out of E3 licenses which most of our associates use. We also have E1 for some store users. I was wondering for leavers, when account is disabled - if we change the license type from E3 to E1. Would there be any impact? We want to retain the data for next 60 days as per security policy. So can't really remove licenses completely. So what if the license gets changed automatically an accounts gets disabled from E3 to E1. In that way all data like OD, EXO, SPO gets retained? Any leads will be appreciated.

Microsoft Exchange Online Management
Microsoft Exchange Online Management
Microsoft Exchange Online: A Microsoft email and calendaring hosted service.Management: The act or process of organizing, handling, directing or controlling something.
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  1. Robert Sparnaaij [MVP] 1,811 Reputation points MVP


    Are you talking about Microsoft 365 E1/E3 licenses or Office 365 E1/E3 licenses?

    Sure, you can change the licenses without issues. You can compare the plans whether they still cover the features and storage limits that you need.

    See: https://www.microsoft.com/en-us/microsoft-365/compare-microsoft-365-enterprise-plans
    And: https://www.microsoft.com/en-us/microsoft-365/enterprise/compare-office-365-plans

    When it comes to mailboxes, you can also convert it into a Shared Mailbox without the need for a license (as long as it is <50GB) or assign an Exchange Online P1/P2 license.

    See: https://www.microsoft.com/en-us/microsoft-365/exchange/compare-microsoft-exchange-online-plans

    Similar plans exist for OneDrive for Business in case you only need to maintain that (or converted the mailbox to a Shared Mailbox).

    See: https://www.microsoft.com/en-us/microsoft-365/onedrive/compare-onedrive-plans?activetab=tab:primaryr2

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