limit mobile emails view

Question

Hello,

is there any way that i can specify some office365 users to see only last 3days of emails when they using mobile only?

thanks.

Answer 1

Dear Amin El-Zein,

Good day!

Hope you are doing great!

Sorry to disturb. I am just following up to see if there are any questions, may I know if above reply could clarify your issue, or could you please help to confirm if anything else we may help you with? Thanks so much for your time.

Stay safe and Healthy!

Have a nice day!

Sincerely,

Libeamlak | Microsoft Community Moderator

Answer 2

Dear Amin El-Zein,

Good day!

Many thanks for posting back here,

For the question "can i do it for each mailbox? or it's a general one?"

Yes, you're right, this setting is at the organization (tenant) level. However, if you want to set for each mailbox, you can create one new policy in Exchange Admin center--> set MaxEmailAgeFilter in the new policy --> assign this policy to the mailbox. You can refer to the following steps and screenshot.

Step1: Create a new policy, Go to Exchange Admin Center --> Mobile --> Mobile device mailbox policy -->New. Fill the fields, then Save.

Step2: Set the Mobile device mailbox policy for newly created policy using PowerShell command.

Set-MobileDeviceMailboxPolicy -Identity Test(the policy that you created in exchange admin center) -MaxEmailAgeFilter ThreeDays

Step3: Check if the newly created policy modified.

Get-MobileDeviceMailboxPolicy -Identity Test

Step3: Assign the newly created and set mobile device mailbox policy for specific mailbox.

**Set-CASMailbox -Identity ****@domain.com(your mailbox) -ActiveSyncMailboxPolicy "Test"

For additional information, you can refer to Add or remove users from a mobile mailbox policy: Exchange 2013 Help | Microsoft Learn

We look forward to your update. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.

Thanks for your precious time.

Have a nice day! 

Sincerely,
Libeamlak | Microsoft Community Moderator

Answer 3

Hello,

can i do it for each mailbox? or it's a general one?

Answer 4

Dear Amin El-Zein,

Good day!

Thank you for posting to Microsoft Community. We are happy to assist you.

As per the description you have shared, we understand that you want to limit the maximum number of days of email items to synchronize to the mobile device.

Typically, you can use PowerShell command Set-MobileDeviceMailboxPolicy to limit the maximum number of days of email items to synchronize to the mobile device. The default value is All, you can modify this value to three days to reduce the emails download to your mobile device. However, this policy set as Organization level.

To check your default Mobile device mailbox policy, run the following PowerShell command.

Get-MobileDeviceMailboxPolicy -Identity "Default"

To change the default Mobile Device mailbox policy and limit the maximum number of days of email items to three days only. kindly run the following PowerShell Command.

Set-MobileDeviceMailboxPolicy -Identity Default -MaxEmailAgeFilter ThreeDays

For additional information, you can refer to Set-MobileDeviceMailboxPolicy (ExchangePowerShell) | Microsoft Learn

Get-MobileDeviceMailboxPolicy (ExchangePowerShell) | Microsoft Learn

We look forward to your update. Please feel free to let us know if there are any questions or if we've got you wrong. We will keep assisting you based on the information you provide. We sincerely appreciate your patience and cooperation.

Thanks for your precious time.

Have a nice day! 

Sincerely,
Libeamlak | Microsoft Community Moderator