Hi All, I have create a retention policy on Exchange email and OneDrive with a 1 year retention. now I was wondering, is there anyway that I can make sure my retention policy has been applied properly.

You can check the distribution status and some additional details via PowerShell. If you want to check whether items are actually preserved, you can delete an item, then run eDiscovery/content search to confirm it's still available. Items older than one year should start to be removed automatically too, so check against such item.

Make sure Retention Policy has applied properly

Accepted answer

Vasil Michev 98,196 Reputation points MVP

2021-08-19T08:03:17.807+00:00

You can check the distribution status and some additional details via PowerShell. If you want to check whether items are actually preserved, you can delete an item, then run eDiscovery/content search to confirm it's still available. Items older than one year should start to be removed automatically too, so check against such item.
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Dilan Nanayakkara 1,111 Reputation points

2021-08-19T08:11:18.053+00:00

Thank you @Vasil Michev .

When I delete, it would be applied default 30 days retention of Office 365 right. how should i avoid that?

Thanks,
Dilan

Vasil Michev 98,196 Reputation points MVP

2021-08-19T08:23:34.277+00:00

No, those are different things. The settings you configured above apply to items/documents, not users.

Dilan Nanayakkara 1,111 Reputation points

2021-08-19T08:36:05.037+00:00

Thanks,

I'll check and get back to you

@Vasil Michev "Items older than one year should start to be removed automatically too, so check against such item." is it meaning items older than 1 year in mailbox going to delete automatically although those items hasn't deleted by user?

Initially I thought retention policy going to apply only for user deleted items.

Thanks,
Dilan

Vasil Michev 98,196 Reputation points MVP

2021-08-19T08:55:56.92+00:00

Well that's the option you've selected above. If you don't want automatic deletion to happen, change the "at the end of the retention period" setting value to "Do nothing".

Dilan Nanayakkara 1,111 Reputation points

2021-08-19T09:16:11.53+00:00

Thanks,

@Vasil Michev just to confirming, even if I delete a item from my mailbox, it will be kept retaining for a 1 year right.

Thanks,
Dilan

Vasil Michev 98,196 Reputation points MVP

2021-08-19T09:40:26.727+00:00

Yes, it will be kept for the duration of the policy.

Dilan Nanayakkara 1,111 Reputation points

2021-08-19T16:38:27.423+00:00

Thank you again
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Make sure Retention Policy has applied properly

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