How to add a hover popup text to all the occurrences of a word in a Word document?

Question

I am using Quick parts -> Field -> AutoTextList -> Tooltip to create a hover popup text for a glossary item, say, ABC.

But my word document has "ABC" occurring at 100-200 places, how do I update all the occurrences of text "ABC" to add a hover text on it? I don't want to do this manually by selecting all 200 occurrences.

Answer 1

First, see Pop-Up Text in Microsoft Word and Pop-Up Text Add-In for Microsoft Word.

Once you have the field you want with your desired display text and pop-up text, you can select your AutoTextList field and save that as AutoText, a Quick Part, or some other Building Block.

You can attach a keyboard shortcut to that for easy insertion.

Assigning Keyboard Shortcuts in Microsoft Word 2007-2021 (365)

You could then go to each instance and insert the field from your building block.

To truly automate this, you would need to use a macro to go to each found instance of "ABC" and insert your building block. Here is information on using a macro to insert a building block.

Using VBA to Insent an AutoText Entry or other Building Block