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Automatically adding new employees to a security group in Sharepoint Online

Anonymous
2024-02-01T16:44:03+00:00

Hello,

I have a question on adding new employees to security groups automatically to SharePoint sites etc. Ok, hopefully I can ask this where it makes since (I am a noob).

So our HR dept wants to audience target certain pages, document libraries (and maybe lists) on a SharePoint site that will eventually be built. Currently on our on-prem site, we have pages, doc libs, lists and web parts that certain locations can view but every week, they have to provide a list of new employees to us and where they reside (for ex., Joe Smith - Canada) and in turn I have to apply them to every security group and get them access which is tiresome.

We could apply all new employees to NT AUTHORITY\authenticated users (on-prem) and they would have auto access and I believe the same could be done with the "Everyone" group on O365 but our HR dept wants to be able to keep... let's say, the US and Canada docs separate cause of course those specific docs would only pertain to their specified locations.

But with SharePoint O365, is there a way this can be done by automatically applying new employees to groups and or maybe using audience targeting? If so, how would I even approach this? Please keep in mind I am really green... but I greatly appreciate your help and thanks for your understanding. :)

Microsoft 365 and Office | SharePoint | For business | Windows

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  1. Anonymous
    2024-02-01T21:10:22+00:00

    Hi,

    Good morning!

    Thank you for posting in the Microsoft Community. We will be happy to help you.

    We are investigating your situation and will update the thread shortly. Appreciate your patience and understanding!

    Sincerely

    Microsoft Community Moderator

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  2. Anonymous
    2024-02-02T03:37:56+00:00

    Dear Pacheco000,

    Good day! Thank you for posting to Microsoft Community. We are happy to help you.

    From your description It seems you want to know how to Automatically adding new employees to a security group in Sharepoint Online.

    I have carefully read your request. And I do research on your requirement from our research you can achieve your needs by power automate. you can refer to this article for assistance Automatically add new SharePoint site members to a group.

    Unfortunately, this topic is beyond my area of expertise. I recommend that you post your query on the Microsoft Power Automate community where their experts will be able to guide you and help you troubleshoot the issue.

    Microsoft Power Automate Community

    Thank you for your cooperation.

    Have a nice day!

    Best Regards,

    Sophia

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