How to restrict only one view to specific users in Sharepoint online

Question

Hi,

I have two views for one list. One is for admins which sees both views and the second one is for users without admin rights. This view I called public view.

This public view should be visible for standard user when he visits the site. I would like him to have such permission like downloading the document and nothing more. I mean no edit possibility, change between views. Only possibility to download document for himself.

Is there any chance to create sth like this?

Answer 1

Dear Katarzyna Rosiek,

Thank you for reaching out to the Microsoft community. We are delighted to offer our assistance.

You could restrict the users by assigning them with different permissions:

1. Go to the list for which you want to restrict the view.
2. Click on the gear icon in the top right corner and select "List settings".
3. Under the "Views" section, click on the view that you want to restrict.
4. Scroll down to the "Permissions for this view" section and click on "Stop Inheriting Permissions".
5. Remove all the groups or users that you do not want to have access to this view.
6. Add the group or users that you want to have access to this view and give them the "Read" permission level.
7. Save the changes.

More references: How to set View level permission for a List/Library in SharePoint online? - Microsoft Community HubRestricted View Access on Sharepoint - Microsoft Community

Hope you keep safe and healthy always.

Sincerely,

Sean | Microsoft Community Moderator

Answer 2

I forgot I came up with another option if you want to set permissions on a view page which involves moving the page to a doc library and then moving it back: https://techcommunity.microsoft.com/t5/sharepoint/how-to-set-view-level-permission-for-a-list-library-in/m-p/2666191/highlight/true#M53002

Answer 3

Hi Sean,

Thank you for your answer but unfortunately i dont have such section as Scroll down to the "Permissions for this view" section and click on "Stop Inheriting Permissions".

Instead of this i have

And when i click on the public view and i am scrolling down i dont have permission for this view

Where should i go?

Answer 4

I am with Katarzyna, this is not an option. Please provide screenshots

Answer 5

Not sure what Sean is talking about-there's no view level permission option, and referring to other forum posts is an odd thing for a Msft employee to do. What we do is enable folders for the list and then assign permissions to the folder(s), so users can only see what they have been granted access to.