How to handle shared point storage and MS teams being full

Question

Our company uses MS Office 365 service, after a few years the share points and teams of some users are full, what can we do on the general administration page to automatically delete old unused data of the above users? Dynamically, set a deletion schedule, please help

Answer 1

Dear Đức1,

Thanks for your updates.

If you are the administrator, you need to create the retention policy from Microsoft Purview (https://purview.microsoft.com/home)> Data Lifecycle Management card > Policies > Retention policies.

Automatically retain or delete content by using retention policies | Microsoft Learn

Thank you for your time and effort.

Sincerely

Cliff | Microsoft Community Moderator

Answer 2

Dear Đức1,

You can create a retention policy applied to the users' OneDrive for Business sites and the team sites to remove unneeded files in a specific time. You can create the retention label and the corresponding policy to move forward.

Configure Microsoft 365 retention settings to automatically retain or delete content | Microsoft Learn

It is better to be performed by the global administrator in your tenant.

Thank you for your time and effort.

Sincerely

Cliff | Microsoft Community Moderator

Sorry there is some confusion, need to delete old data over time on Sharepoint and MS Team applications, how to do it on the admin page??

Answer 3

Dear Đức1,

You can create a retention policy applied to the users' OneDrive for Business sites and the team sites to remove unneeded files in a specific time. You can create the retention label and the corresponding policy to move forward.

Configure Microsoft 365 retention settings to automatically retain or delete content | Microsoft Learn

It is better to be performed by the global administrator in your tenant.

Thank you for your time and effort.

Sincerely

Cliff | Microsoft Community Moderator