Customize TOC Content with additional fields - not just page numbers

Question

My client needs to for the document we are creating to have a TOC that has Headings, then revision number, then page number such as:

Section Revision Page

1. heading text .......................................................... 2 ......................... 3 of 23
2. heading text .......................................................... 4 ......................... 9 of 23

The revision number can be a bookmark or some other field. The document is legally binding in that it controls allowable behavior at the facility and individual "limitations" are specified in the numbered sections. They change form time to time and traceability is required. Word 365 is being used. Headings 1,2,3 will be used.

Answer 1

There is no way this will work. Every time the TOC is updated, the added fields/text will be removed.

Answer 2

Dear MorganLibby,

Thank you for your inquiry about customizing the Table of Contents (TOC) in Word 365.

We understand you're seeking to include headings, revision numbers, and page numbers. Here are the steps to achieve this:

1. Headings and Page Numbers:
   • Create the headings you want to include in the TOC.
   • Insert the TOC: Go to References > Table of Contents and choose a style.
   • Update page numbers: Ensure your headings have the correct page numbers by updating the TOC (References > Update Table).

1. Revision Numbers:
   • Insert a new field for revision numbers: Place your cursor where you want the revision number.
   • Go to Insert > Quick Parts > Field.
   • Choose DocProperty or Bookmark and create your custom properties or bookmarks for revision numbers.
   • Update these fields as necessary when your document revisions occur.
2. Combining the Fields:
   • For a combined TOC including these elements, you might need to use Custom TOC fields. This can be set up by going to References > Table of Contents > Custom Table of Contents,  and modifying the TOC styles to include additional fields.

For more information, kindly suggest you check this document: Format or customize a table of contents - Microsoft Support

Please let us know if you need any more help or clarification.

Best regards,

Gina | Microsoft Community Moderator