Microsoft loop page access

Question

Hi!

I have a workspace that all members in my work unit have been given access too. Because they have access to the workspace, they have access to all pages within the workspace. But I also have pages that not everyone needs to see. Can I have a page in this workspace that not everyone added to the workspace could see?

At the page level, I have been able to get to a place that will send invites to:

• anyone
• people in my organization
• people with existing access
• people I choose.

From what I can tell, this would only help me to expand who has access, not remove people from access. If I select "People I choose", it lets me send out an invite link but it doesnt make it exclusive to the people I sent an invite to. Does this mean that there is no way to restrict a given page within a workspace to only a subset of individuals in that workspace?

Similarly, if someone is tagged on a page, they get access to that page. If I delete the tag, can I remove their access with it? I want to be able to write peoples names but not necessarily give them access to the page.

Answer 1

Dear Jessie Hart Szostakiwskyj,

Good days, thanks for querying in this forum. We’re happy to help you.

According to my test and research, I would like to convey that YES, your understanding is correct. In Microsoft Loop, the current permissions model is designed to be broad at the workspace level, and unfortunately, page-level restriction is not yet a core feature.

Microsoft Loop is a relatively new product and is still being improved according to the user's voice. According to Microsoft's roadmap, new functions will be rolling out soon.

Microsoft road map--->> Microsoft 365 Roadmap

1. Restricting Access to a Page within a Workspace:

• In Microsoft Loop, workspace members have access to all pages by default. The sharing options you mentioned ("anyone," "people in my organization," "people with existing access," "people I choose") are indeed designed to grant additional access but not restrict access for those who are already part of the workspace.
• At this point, there is no feature in Microsoft Loop that allows you to restrict access to specific pages within the workspace while still keeping other pages open to all workspace members. If a user has access to the workspace, they can see all the pages.

Using the "People I Choose" Option:

• The "People I choose" option allows you to share a page with specific individuals, but this does not make the page exclusive to those individuals. Other workspace members will still have access to that page.
• This feature expands access to users outside of the workspace but does not provide fine-grained control for limiting access to certain workspace members.

Tagging People and Access Control:

• Tagging someone in a Loop page (e.g., mentioning them) does not automatically give them access unless they are part of the workspace. Tagging is simply a notification mechanism, but it does not modify permissions.
• If someone is tagged and already has access to the workspace or page, removing the tag will not remove their access—it only removes the notification or reference.
• If you want to restrict access, you need to manage it through the sharing and permission settings, not through tagging.

Thank you for providing your important suggestion with us indeed I believe it’s a good idea to have such permission in the loop please provide your user voices in our feedback portal this will help our developers to improve the loop.

Click here to provide your feedback---->>>Microsoft Feedback Portal

We hope this helps, thank you for your time and patience, we hope you have a nice day!

Sincerely

Microsoft Moderator | Sophia