Is there a way to Embed an Excel file from a SharePoint site without having to upload the excel file to your personal files?

Question

I am trying to have an excel spreadsheet show up in my OneNote. However, it is a shared excel spreadsheet available on SharePoint. I do not want the excel as a personal file on my computer. How can I navigate this?

Answer 1

Dear AnonBS,

Good day! Thank you for posting to Microsoft Community. We're happy to assist you.

Based on your description, it sounds like you want to embed an Excel file from a SharePoint site in OneNote without saving it to your computer.

Here’s how you can achieve this:

1. Open OneNote notebook in OneNote desktop app: Navigate to the section where you want to embed the Excel file.
2. Insert Existing Excel Spreadsheet: Click on the "Insert" tab, then select "Spreadsheet," and choose "Existing Excel Spreadsheet."
3. Paste the SharePoint URL: Copy and paste the URL of the SharePoint site. Navigate to the document library, then select the file.

Please note that this will create a static snapshot of the Excel file at that moment. Any changes made to the original file on SharePoint won't be reflected in OneNote, and vice versa.

For more detailed information, refer to: Add an Excel spreadsheet to a page - Microsoft Support

We hope this helps! If you need further assistance or if our understanding doesn’t fully align with your needs, please feel free to post back.

Your patience and understanding are greatly appreciated. Stay safe and healthy!

Sincerely,

Rhoda | Microsoft Community Moderator

Answer 2

Hi Rhonda,

Thank you for your help. I followed your steps, but there's no option of attaching an Excel Spreadsheet. I can add a link to the spreadsheet, but I am looking for a static image of the spreadsheet.

Answer 3

Dear AnonBS,

Thanks for posting back.

From the screenshot shared, it seems that you are using OneNote web app in browser, for now, embed feature is not supported in OneNote web app in browser currently. Due to this situation, the solution we've shared is to open OneNote notebook in OneNote desktop app as first step.

For your reference: Add an Excel spreadsheet to a page - Microsoft Support

Please open your notebook in OneNote desktop app and embed with the steps we shared to check the outcome.

1. Open OneNote notebook in OneNote desktop app: Navigate to the section where you want to embed the Excel file.
2. Insert Existing Excel Spreadsheet: Click on the "Insert" tab, then select "Spreadsheet," and choose "Existing Excel Spreadsheet."
3. Paste the SharePoint URL: Copy and paste the URL of the SharePoint site. Navigate to the document library, then select the file.

Best Regards,

Rhoda

Answer 4

Hi Rhona,

Thank you for your patience and helping me.

Can you explain how you were able to paste the SharePoint URL as a file path? When I do the same, it shows up as "File not found".

Answer 5

Dear AnonBS,

Thanks for posting back.

Please Copy and paste the URL of the SharePoint site where file located in and navigate to the document library in the site to select the file.

Below are the screenshots of more detailed steps for your reference:

Paste the URL of site and hit Enter:

![](https://learn-attachment.microsoft.com/api/attachments/6e7f9690-8ee4-4e62-ad04-fe6165984f48?platform=QnA"https://learn-attachment.microsoft.com/api/attachments/f058e79e-2e2e-4f4d-8db7-de8752319455?platform=QnA" title="filestore.community.support.microsoft.com" rel="ugc nofollow">

Scroll down to select the file and insert:

We hope this can help. Welcome to post back if any further assistance needed, we will continue to do our best to help.

If you find the reply helpful, you can also use the feedback tool under my reply to share your feedback. This will help other members in this community who have similar questions to find the thread and the answer more efficiently.

Best Regards,

Rhoda