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In My excel file page number Showing in print preview but when i given the print page number will not appear

Anonymous
2025-06-12T11:22:32+00:00

In My excel file page number Showing in print preview but when i given the print page number will not appear

Microsoft 365 and Office | Excel | For education | Windows

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  1. Anonymous
    2025-06-12T13:28:03+00:00

    Dear Ravikumar Sheeri

    Thank you for reaching out to the Microsoft Community. We are happy to assist you. 

    Regarding your issue, may I kindly ask what is your current version of Excel? Does this issue also happen on Excel online? Additionally, does this also happen if you use another device?

    Also here are a few steps for you to try:  

    1. Check Page Layout View 

    • Go to the View tab → Click Page Layout.
    • Make sure the page number is visible in the header or footer section.
    • If it's not there, click into the header/footer and insert it:  
      • Go to Header & Footer Tools > Design tab.
      • Click Page Number (or use &[Page] manually).
    1. Check Print Settings 
    • Go to File > Print.
    • In the Print Preview, check if the header/footer appears.
    • If not:  
      • Click Page Setup (bottom of the print settings).
      • Go to the Header/Footer tab.
      • Make sure a header/footer is selected or click Custom Header/Footer to add one. 
    1. Check Margins 
    • If margins are too small, headers/footers might not print.
    • In Page Setup > Margins, increase the Top and Bottom margins slightly. 
    1. Check for hidden content 
    • If you're using Normal View, headers and footers won’t be visible.
    • Always use Page Layout View or Print Preview to confirm.
    1. Printer Settings 
    • Some printers have settings that suppress headers/footers.
    • Check your printer’s advanced settings or try printing to PDF to test.

    Please give it a try and update for me to see if it works.

    Best regards,    

    Jess - MSFT | Microsoft Community Moderator

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  2. Anonymous
    2025-06-16T08:21:50+00:00

    Hi Ravikumar

    Just checking in to see if the above information was helpful. If you have any further updates on this issue, please feel free to post back. If you think my reply is helpful to you, please remember to mark it as an answer.

    Best regards,    

    Jess - MSFT | Microsoft Community Moderator

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