Set-CalendarProcessing - How to use this CMDLET to disable the outlook option "Delete meeting requests and notifications after responding"

Question

Hello,

I have been trying to find a way to use PS to alter the option "Delete meeting request and notifications after responding" that shows up in the outlook desktop client. Specifically this would be for a resource (conference room) mailbox. The delegated user requested that option be changed, rather than remoting in etc I figured I'd try to find a way to do this on my end with PS so in the future I don't have to schedule with them etc. I didn't see an option to change this in exchange online admin center for the mailbox either, and adding myself as a delegated member for every conference room we have would be absurd. I'm not sure if it's "RemoveOldMeetingMessages" or something else entirely. I tried testing in my own client by unchecking the box and using Get-CalendarProcessing etc on my own profile but the option does not change from $True no matter if the option is selected or not.

Any direction would be great.

Thanks!

Answer 1

Hi @Christian ，

I have been trying to find a way to use PS to alter the option "Delete meeting request and notifications after responding"

Please understand this option is a setting in Outlook client instead of in mailbox, so we couldn't change it via Set-CalendarProcessing cmdlet.

In this case, it's recommended to manage this option by the register key / GPO, according to my tests, the deletewhenrespond value in register editor could control the option in Outlook client:

Location: Computer\HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Outlook\Preferences
Value Name: deletewhenrespond
Data: 0 --not delete, 1 --delete

Please try to add this value in your register editor and restart your Outlook to check, if it could work, you could push/assign this Registry key to the users in your organization.

Howerver, the user still could change it mannually in their client in this way, if you would like to force this option to be disabled, you could deploy it in GPO directly like below, then the option would be grey and user couldn't change it in Outlook.

Hope that would be helpful to you.

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Answer 2

Hello Christian,

Use the Set-CalendarProcessing cmdlet to modify calendar processing options for resource mailboxes, which include the Calendar Attendant, resource booking assistant, and calendar configuration. Note that this cmdlet is effective only on resource mailboxes.

For information about the parameter sets in the Syntax section below, see Exchange cmdlet syntax.

Set-CalendarProcessing
[-Identity] <MailboxIdParameter>
[-AddAdditionalResponse <Boolean>]
[-AdditionalResponse <String>]
[-AddNewRequestsTentatively <Boolean>]
[-AddOrganizerToSubject <Boolean>]
[-AllBookInPolicy <Boolean>]
[-AllowConflicts <Boolean>]
[-AllowRecurringMeetings <Boolean>]
[-AllRequestInPolicy <Boolean>]
[-AllRequestOutOfPolicy <Boolean>]
[-AutomateProcessing <CalendarProcessingFlags>]
[-BookingType <ResourceBookingType>]
[-BookingWindowInDays <Int32>]
[-BookInPolicy <RecipientIdParameter[]>]
[-Confirm]
[-ConflictPercentageAllowed <Int32>]
[-DeleteAttachments <Boolean>]
[-DeleteComments <Boolean>]
[-DeleteNonCalendarItems <Boolean>]
[-DeleteSubject <Boolean>]
[-DomainController <Fqdn>]
[-EnableResponseDetails <Boolean>]
[-EnforceCapacity <Boolean>]
[-EnforceSchedulingHorizon <Boolean>]
[-ForwardRequestsToDelegates <Boolean>]
[-IgnoreDefaultScope]
[-MaximumConflictInstances <Int32>]
[-MaximumDurationInMinutes <Int32>]
[-MinimumDurationInMinutes <Int32>]
[-OrganizerInfo <Boolean>]
[-ProcessExternalMeetingMessages <Boolean>]
[-RemoveForwardedMeetingNotifications <Boolean>]
[-RemoveOldMeetingMessages <Boolean>]
[-RemovePrivateProperty <Boolean>]
[-RequestInPolicy <RecipientIdParameter[]>]
[-RequestOutOfPolicy <RecipientIdParameter[]>]
[-ResourceDelegates <RecipientIdParameter[]>]
[-ScheduleOnlyDuringWorkHours <Boolean>]
[-TentativePendingApproval <Boolean>]
[-WhatIf]
[<CommonParameters>]

Although this topic lists all parameters for the cmdlet, you may not have access to some parameters if they're not included in the permissions assigned to you. To find the permissions required to run any cmdlet or parameter in your organization, do follow the below link.

https://learn.microsoft.com/en-us/powershell/exchange/find-exchange-cmdlet-permissions

Hope this answers all your queries, if not please do repost back.
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Answer 3

If you give yourself full access to the mailbox, then create a new Outlook Profile, you can logon directlyto that resource mailbox via Outlook
The trick is when creating the profile, create it manually for the SMTP address of the resource mailbox, but enter your own credentials.