Numbered list formatting style bug

Question

I am trying to place a List number formatting style numbered list in the below document on Office 365 Word.

It will not allow me to set the number to begin from 1. I did the setting. It just will not work.

what is a work around to this Bug.

Answer 1

A problem document is not a bug.

You have 2 separate list styles, one for the blue headings and another for the list below the headings. Instead, create a single outline numbered list styles that combines both. Then you don't need to restart the numbering after a heading, the numbering will restart by itself.

Here's is Shauna Kelly's tried and true method for setting up outline numbering: How to create numbered headings or outline numbering in Word Though her article refers to setting numbering on heading styles, you can actually use any Word style as part of an outline numbered list style.

Set the numbered body text (the text you are trying to set back to 1) as the second level. For that level, check the option Restart list after and select Level 1 in the dropdown. It will be much easier to use, once you get it set up.

Answer 2

I believe John has correctly diagnosed your problem and given the correct solution. If it solved your issue, please mark it as having done so for the benefit of others who may be using the forum in the future.

For more on how to do this, see https://addbalance.com/usersguide/AutomaticNumbering.pdf -- my 5-page pdf with more links.

Answer 3

Thanks for the link. Looking at your document, I notice that the heading styles are not properly associated with a numbered list. That is why you don't see consistent numbering in the document.

Click in the very first Heading 1 paragraph of the document and then click Home > Multilevel List > Define New Multilevel List. See the screen shot of the dialog box below.

The screen shot illustrates that you need to associate the heading styles with the numbering levels in the list. This can be done in the dialog box. Use the Link level to style drop down.

In fact, you have to verify all the settings for your list: number format, restarts, indents. When you have confirmed the settings, click OK.

Note that you have to re-apply the heading styles to text in the document. For a paragraph that already has the correct styles applied to it, clicking in the paragraph and pressing Ctrl+Q should suffice to revert the formatting (including numbering) so that it matches the settings in the multilevel list dialog box.

Answer 4

Stefan, did you try what I said about trying to move the indent of one of the levels using the slider and then say update style to match the change.

Your description sounds like you are changing the paragraph indents and then updating the style. That won't work for numbered paragraphs / numbered styles. You have to define all aspects of numbering, including indents from the left (around the list number), via the multilevel list dialog box.

Answer 5

Are the restarts now working as desired, when you make use of a multilevel list?

If indentation is the remaining issue, make sure that you set the indent (from the left) carefully for each level in the list. You can't do it in the Paragraph dialog box for individual styles.

You have to use the Multilevel List dialog box. See the screen shot below for details.

See also https://shaunakelly.com/word/numbering/numbering20072010.html .