How to pick which notebooks appear in the Send to OneNote dialogue

Question

I often put emails from Outlook into OneNote. I'd like to pick which notebook they go into. I've set up Outlook so that whenever I use Send to OneNote, I can pick the notebook and section where it'll be saved. I don't want to have a default notebook/section where all emails are sent.

Unfortunately, the list of notebooks in the Send to OneNote box is HUGE. It includes notebooks I haven't used in ages. I tried moving the ones I don't use anymore to another folder, but they still appear as options.

How can I pick which notebooks I want to appear in the Send to OneNote box in Outlook? Or, optionally, how can I clear the list completely and start over?

Answer 1

Hi,

In the new Outlook, the Send to OneNote box shows every notebook linked to your account, even if they’re closed. To clean it up, you can move old notebooks out of your OneDrive "OneNote Notebooks" folder so Outlook won’t list them, or clear OneNote’s cache to reset the list (though anything still stored in OneDrive will come back). Since there’s no way to filter the list, the easiest fix is to keep only the notebooks you use in the main OneNote folder and archive the rest, then rely on the "Recent Sections" at the top for quick access.

Kind regards,

Answer 2

Hi Barton,

Nice to meet you! I'm Randy, an Independent Advisor.

To control which notebooks show up in the Send to OneNote dialog, first close any notebooks you no longer use by opening OneNote, right-clicking the notebook, and choosing Close This Notebook (this removes it from the active list but doesn’t delete it). Next, if you want to fully reset things, close all notebooks and then reopen only the ones you actively want to appear, so the picker only shows those. Finally, be aware that behavior differs depending on version OneNote for Microsoft 365 respects your currently opened notebooks more cleanly than the older OneNote for Windows 10, so keeping only your needed notebooks open works best there.

Hope that this helps,

Kind regards,