How to add reference to OneNote Pages in Copilot Notebook

Question

Hi,

I am following this page to add OneNote Page reference to Copilot Notebook but finding it hard to locate all pages of my OneNote to multi-select them.

https://support.microsoft.com/en-us/topic/add-reference-files-to-your-microsoft-365-copilot-notebooks-73048ee1-fd1d-4f7b-b850-b011029e09f2

OneNote pages are only showing up in "Recent" Items, but if I search for any specific page, it lists out as "greyed out" so unable to add it in references.

Please suggest if I am missing something.

Answer 1

To add references to OneNote pages in your Copilot Notebook, ensure that the pages you want to reference are accessible and not restricted by permissions. If you are only seeing OneNote pages in the "Recent" items and others are greyed out, it could be due to several reasons:

1. Permissions: Ensure that you have the necessary permissions to access the pages you are trying to reference. If the pages are shared with you, check if you have edit access.
2. Page Availability: The pages may not be available for selection if they are not part of your recent activity or if they are located in a different notebook that is not currently synced.
3. Search Functionality: If specific pages are greyed out when searching, it may indicate that they are not eligible for reference in the Copilot Notebook. This could be due to their status or type of content.

To troubleshoot:

• Try refreshing your OneNote app or syncing your notebooks to ensure all content is up-to-date.
• Check the organization of your notebooks and make sure the pages you want to reference are in the correct location.
• If the problem persists, consider reaching out to your IT support for further assistance regarding permissions and access issues.

If you continue to experience difficulties, reviewing the documentation for adding references may provide additional insights or updates on functionality.

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References:

• Add images, videos, and files to OneNote pages
• Work with OneNote page content

Answer 2

There is no permission issue. All pages are from the same OneNote and owned by me.