Location Data Entry

Question

Microsoft Outlook Version: 1.2025.1208.200

Client Version: 20251205004.09

WebView2 Version: 142.0.3595.94

Session ID: 3ef06865-c3d2-eb42-b770-8d0d4c50eb91

I want to enter a <name> and <location> and have Outlook understand them. Basically, if you click on a location, it will show a panel that includes name and address. if on data entry, MSFT does the look-up and finds the establishment, all is good. If it does not, and you need to enter name and address, I can't find a means to properly separate them. One approach is to publish the BNF for the "location" field. A better approach is that in addition to "Browse All Rooms", we add a "Add Location" panel. That panel provides fields for <name>, <address>, <phone number> and thus one can add an "unknown/unrecognized" location to the "Add a room or location" field.

Answer 1

Hi Sol,

Thank you for posting, I am here to help. We apologize for any inconvenience this may have caused to your work. Based on your description, please kindly check this article this might be helpful.

Get or set the location when composing an appointment in Outlook

https://learn.microsoft.com/en-us/office/dev/add-ins/outlook/get-or-set-the-location-of-an-appointment

Additionally, you can also utilize the Rooms feature in Outlook. For more details:

Use the Scheduling Assistant and Room Finder for meetings in Outlook

https://support.microsoft.com/en-us/office/use-the-scheduling-assistant-and-room-finder-for-meetings-in-outlook-2e00ac07-cef1-47c8-9b99-77372434d3fa#ID0EDD=Microsoft_365&id0edd=microsoft_365

I hope you find this information helpful. Please let us know if you have any further questions If the answer is helpful, please click "Accept Answer".

Best regards,

Jansher

Answer 2

In Microsoft Outlook, when entering location data, the system typically uses APIs to manage and recognize locations. However, as of the current context, there isn't a specific feature that allows users to directly enter a name and address in a structured manner that would be recognized by Outlook for automatic look-up and validation.

The suggestion to have an "Add Location" panel that includes fields for name, address, and phone number could enhance user experience by allowing users to add unrecognized locations easily. This would facilitate better management of location data by enabling users to input details that Outlook may not automatically recognize.

Currently, users can utilize the existing location APIs, such as item.location or item.enhancedLocation, to manage locations programmatically, but there is no public BNF (Backus-Naur Form) specification provided for the location field in the context of manual data entry.

For now, users may need to rely on the existing functionality to browse and select from recognized locations or manually input the location as plain text, which may not provide the structured data entry experience you are looking for.