Document scanning

Question

I want to scan a document to my computer from a wireless printer

Answer 1

Hi. I'm David, and I'm happy to help you.

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To be able to assist you better, please clarify the following:

• What is the manufacturer and model of your printer?
• Have you already installed the printing function, or do you need to install that as well?

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Looking forward to your reply.

Answer 2

To scan a document from a wireless printer to a Windows 11 PC, first ensure the scanner part of the printer is installed and recognized, then use the Windows Scan app to perform the scan.

1. Install/add the wireless printer’s scanner in Windows 11
   1. Turn on the wireless printer/scanner and connect it to the same Wi‑Fi network/SSID as the Windows 11 device (follow the printer manufacturer’s instructions if needed).
   2. On the Windows 11 device, select Start > Settings > Bluetooth & devices > Printers & scanners. Or use this shortcut: Open Bluetooth & Devices > Printers & scanners.
   3. In Bluetooth & devices > Printers & scanners, select the Add device button next to Add printer or scanner.
   4. Wait while Windows searches for network devices. When the wireless printer/scanner appears in the list, select Add device next to it.
   5. After installation completes, confirm it appears in Bluetooth & devices > Printers & scanners.
   6. If the device is a multifunction printer, select it in Printers & scanners and verify that Scanner settings is listed. This confirms Windows also detects it as a scanner.
2. Verify the scanner is installed
   1. With the device still on, go to Start > Settings > Bluetooth & devices > Printers & scanners (or use Open Bluetooth & Devices > Printers & scanners).
   2. Confirm the scanner (or multifunction printer) is listed there.
3. Scan using the Windows Scan app
   1. Make sure the scanner is turned on.
   2. Right‑click Start and select Search.
   3. In the Type here to search box, enter: Windows Scan.
   4. Under Apps, select Scan.
      • If Scan does not appear, install the Windows Scan app from Microsoft Store using this link: Windows Scan.
   5. Place the document on the scanner:
      • For a flatbed: place the document face down on the glass and close the lid.
      • For a document feeder: place the document in the feeder as directed by the printer’s documentation.
   6. In the Scan app:
      • In Scanner, select the wireless scanner (or the multifunction printer’s scanner entry).
      • In Source, choose Flatbed, Feeder, or Auto-configured as appropriate.
      • In File type, choose the desired format (JPEG, PNG, TIFF, or Bitmap).
      • Select Show more, then under Save file to, choose the folder where the scanned file should be saved. If no folder is chosen, scans are saved by default to Pictures/Scans in the user folder.
   7. Select Scan at the bottom of the window.
   8. When the scan finishes, it is automatically saved in the selected folder. At the top of the Scan app:
      • Select View to open and edit it in the Photos app, or
      • Select Close to finish and prepare for another scan.
4. Find the scanned document
   1. Right‑click Start and select File Explorer.
   2. Browse to the folder chosen in the Scan app. If none was chosen, go to Pictures > Scans in the user folder to find the scanned document.

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References:

• Install and use a scanner in Windows
• Install or add a network, wireless, or Bluetooth scanner
• Verify the scanner is installed
• Scan a picture or document with the Windows Scan app