How to export data from Microsoft Authenticator?

Question

Is there a way to easily export data from Microsoft Authenticator?

This would be of huge help!

Answer 1

Dear @Maya,

Microsoft Authenticator currently does not support exporting all Authenticator data, such as MFA accounts, verification codes, or work/school sign-in methods, into a file.

If the goal is to move Authenticator to a new phone, the supported option is to use the built-in Backup and Restore feature. Please note that backup and restore must be done on the same device platform, meaning iOS backups cannot be restored to Android, and Android backups cannot be restored to iOS.

For work or school accounts, Microsoft Authenticator backup restores only the account name. After restoring, the user will need to sign in again or complete MFA registration again, depending on the organization’s security configuration.

If the user is referring specifically to saved passwords in Microsoft Authenticator Autofill, those can be exported from Authenticator > Settings > Autofill > Export Passwords. However, Microsoft warns that exported password files are no longer encrypted, so they should be protected carefully and deleted after importing into another password manager.

Here are some references:

• Back up your accounts in Microsoft Authenticator | Microsoft Support
• Restore account credentials from Microsoft Authenticator | Microsoft Support
• Export passwords from Microsoft Authenticator | Microsoft Support

I hope the information shared helps point you in the right direction.

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Answer 2

Microsoft Authenticator supports exporting saved passwords, but not the full set of account data (MFA/TOTP entries, account credentials, etc.). Other account information is backed up and restored via cloud backup, not exported as a file.

Export passwords from Microsoft Authenticator

1. Open the Microsoft Authenticator app.
2. Tap the menu icon (⋮ or ☰) and go to Settings.
3. Scroll down to the Autofill section.
4. Select Export Passwords.
5. Tap Export.
6. Choose a folder/location to save the export file and tap Save.

Important notes:

• The exported password file is not encrypted and is not secure. After importing into another password manager, delete the export file.
• Only passwords are exported. Addresses and payment cards must be recreated manually in the new provider.
• You can then import the CSV into another password manager (for example, Google Password Manager or iCloud Keychain) using their import instructions.

Backing up accounts (MFA/TOTP) instead of exporting

Microsoft Authenticator does not provide a generic export file for MFA/TOTP accounts. Instead, it backs up account credentials and app settings to the cloud so they can be restored on a new device:

• Backups and restores must be done on the same device type (iOS → iOS, Android → Android).
• Backed-up information includes:
  • Microsoft personal accounts (one-time password codes; passwordless sign-in requires re‑sign‑in after restore).
  • Work or school accounts (account name only; sign‑in required after restore).
  • Third‑party accounts like Amazon, Facebook, Gmail (one-time password codes).

On Android, for example:

1. Open Microsoft Authenticator.
2. Tap the menu icon → Settings.
3. Under Backup, turn on Cloud Backup.
4. Select a Microsoft personal account to store the backup.

On iOS, backup uses iCloud (iCloud Drive/Keychain/Backup) with the Authenticator iCloud backup toggle enabled.

This backup mechanism is the supported way to move Authenticator account data between devices; only passwords can be exported as a file.

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References:

• Export passwords from Microsoft Authenticator
• Changes to Microsoft Authenticator autofill
• Import passwords into the Microsoft Authenticator app
• Back up your accounts in Microsoft Authenticator
• Back up account credentials in Microsoft Authenticator