Users should use predefined AIP Label and not the "Protect Document - Restrict Access" functionality - is there a way to prevent users from using "Protect Document - Restrict Access"?

Question

We defined a number of AIP Label and do not want users to use the "Protect Document - Restrict Access" (custom permission) in Word, Excel, PPT and Outlook.
Is there a possibility to gray out this functionality?

Thanks,
Franck

Answer 1

@Franck Marteaux Thanks for reaching out and apologies for delay on this.

To disable IRM GUI for the desired Office application set the following registry values. Note, these may be used with the Office group policy templates or via a group policy pushing out registry preferences. When doing the manual preferences note that the values are written to the Policies key under Software.

HKCU\Software\Policies\Microsoft\Office\14.0\Word\DisabledCmdBarItemsList
HKCU\Software\Policies\Microsoft\Office\14.0\Excel\DisabledCmdBarItemsList
HKCU\Software\Policies\Microsoft\Office\14.0\PowerPoint\DisabledCmdBarItemsList
Value Name: TCID1

Value Type: REG_SZ

Value Data: 7990

TCID 7990 disables the items on the flyout menu of File / Info / Protect Document / Restrict Access option.

You can read more at https://social.technet.microsoft.com/wiki/contents/articles/9755.ad-rms-how-to-disable-irm-functionality-for-some-office-applications.aspx

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