Can you set Teams file share settings to always allow edit

CCOadmin 11

We have users who collaborate between each other using 1on1Teams chats. They would like to set the default so that when ever they add a new file to the chat the other person already get edit permissions without the first user having to go and manage access for each document they share. If there a setting somewhere for this?

3 answers

Daniel Reimann 16 Reputation points

2022-08-11T15:52:21.15+00:00
If the default for new sharing links is set to "View", you have to change it to "Edit" every time you add a file to a Teams chat.

You can change the default sharing link behavior to "Edit" instead of "View". However, please note that this doesn't only affect sharing in Teams chats though but every part in MS365 where you can create sharing links. So, the default for new sharing links created in OneDrive and SharePoint Online (that also concerns links created from Teams file storage) will also change their behavior to "Edit" by default.

You'll need an administrative role like Global Administrator or at least SharePoint Administrator

Log in to the SharePoint Online admin center (go to https://admin.microsoft.com select "Show all" and "SharePoint)

Click on "Policies" then "Sharing"

Set "Choose the permission that's selected by default for sharing links" from "View" to "Edit".

Save

That's it. In my tests, these changes were put in place almost immediately when I added a new file to a Teams chat.
@CCOadmin @Anonymous
Please sign in to rate this answer.

2 people found this answer helpful.
Hunter Sullivan 1 Reputation point

2022-10-11T20:15:49.327+00:00

But this would change the default for the entire organization, would it not?

So the answer is there is no way to change this setting on an individuals Microsoft account without changing the entire organizations sharing permissions?

This may seem like a minor setting, but it's very inconvenient for daily work in a corporate environment because if you share a lot of files, sometimes you're going to forget to click the tiny bottom area of the file and change the permissions, and then your coworker cannot edit/share the file with others.

This seems like a major oversight on Microsoft's part considering the sheer quantity of file sharing that takes place in their O365 products.

Daniel Reimann 16 Reputation points

2022-10-11T21:41:22.737+00:00

Yes, changing that behavior would affect the entire organization and I completely agree that this is once again a major oversight by Microsoft, who so very often don't seem to think their settings through. It often times feels like they would require proper business consulting before they start implementing features.

Naveen OS 0 Reputation points

2024-01-23T08:43:04.42+00:00

Can we change the link setting options to "People Currently in this chat " to default.

Daniel Reimann 16 Reputation points

2024-01-23T10:25:19.0833333+00:00

@Naveen OS as per my knowledge, that's not possible. Defaults for the sharing dialog can only be set globally in the SharePoint admin center sharing policy. There you can only choose from the defaults "Specific people", "Only people in your org" and "Anyone". The dialog you're showing is specific to sharing files in Teams and Microsoft doesn't seem to provide default options only for that case.
Sign in to comment

Use comments to ask for clarification, additional information, or improvements to the question.
JimmyYang-MSFT 56,491 Reputation points Microsoft Vendor

2022-02-01T08:41:29.187+00:00

Hi @CCOadmin

When you upload the file in Teams chat, you could click the file you will upload it and it will pop out the following windows, then users could set who can edit the file in your shared documents.

If the answer is helpful, please click "Accept Answer" and kindly upvote it. If you have extra questions about this answer, please click "Comment".
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.
Please sign in to rate this answer.
JimmyYang-MSFT 56,491 Reputation points Microsoft Vendor

2022-02-07T08:09:54.033+00:00

@CCOadmin

It has been a while, how is everything going?
If you have any update about this issue, please feel free to post back.

CCOadmin 11 Reputation points

2022-02-07T16:08:03.703+00:00

Apparently didnt hit send on this but I typed this up previously

So that has to be done each time a new file is uploaded to a chat and for every new chat that has files uploaded correct? Is there a way to make it so that is the default settings for every file the user puts in a chat?

JimmyYang-MSFT 56,491 Reputation points Microsoft Vendor

2022-02-10T08:27:01.287+00:00

Hi @CCOadmin

So that has to be done each time a new file is uploaded to a chat and for every new chat that has files uploaded correct?

No, you don't need to set it every time. By default, all uploaded files can be edited in Teams client.

JimmyYang-MSFT 56,491 Reputation points Microsoft Vendor

2022-02-17T11:42:48.697+00:00

@CCOadmin

I am writing to see how everything is going on with this thread. Should you need more help on this, you can feel free to post back.
Sign in to comment

Use comments to ask for clarification, additional information, or improvements to the question.
Anonymous

2022-06-06T02:46:25.857+00:00

for me, The default setting is read only. Hpw can I change it to edit?
Please sign in to rate this answer.

0 comments No comments
Sign in to comment

Use comments to ask for clarification, additional information, or improvements to the question.

Share via

Can you set Teams file share settings to always allow edit

3 answers

Your answer