Important Causes to Move Your Small Business to Microsoft 365 and Teams

Paul Glenn 41 Reputation points

The Advantages of Moving Your Small Business to Microsoft 365 and Teams
While many entrepreneurs have improved their use of digital communication tools, practical online cooperation remains elusive.
A piecemeal technique using various applications leads to a disconnect. Discussions get lost. Messages go unread, and no one understands who’s in or out of the office. It’s frustrating to you, your groups, and your clients, whether directly or indirectly. Yet, few SMBs can afford to spend funds on progressive cloud computing instruments. Even when they know, remote technologies answer revenue growth, employee, and client happiness.
Fortunately, Microsoft 365 & Microsoft Teams deliver a productivity cloud platform that puts everything you need in one spot. It provides you access to enterprise-level stuff and an affordable price tag. Learn how embracing a productivity suite into your tech stack helps you future-proof your company while improving existing methods.
Discover how Cox Business can help your small business like sublimation heat press company prepare for the future of business with Cox Business Cloud Solutions, Microsoft 365 and Microsoft Teams.
Reclaim Your Attention and Time
Workflow interruptions cost you special minutes of productivity. You may offset hobbies by working faster. But, investigations show that distracted individuals participate “more stress, higher frustration, time pressure, and effort.” While it’s impossible to end all intrusions, smart keys promote effective time control by:

  • Showing real-time sight data for all staff
  • Unifying workflows and instruments in one dashboard
  • Giving users power over home screen functions and activities
  • Conveying calendars with set work hours
  • Delivering an admin dashboard to control permissions and data

Whether you’re planning a meeting or assigning a task, any activity is just a few clicks out. Plus, Microsoft 365 shares rate data, so teams see who’s open, out of office, busy, on a call, or in a meeting. If you need an uninterrupted term, select Do Not Disturb. Your groups can still message you, but it temporarily halts flag notifications.
Suspend Your Budget
Your small company has a tight earnings margin. And you’re handling the squeeze more acutely in 2022, with 62% of SMBs pointing lower sales in the last 30 days compared to 2021. Microsoft 365 helps your budget woes and helps you realize extra savings by:

  • Application merger: Reduce or eliminate excessive software-as-a-service answers, and replace them with one app that contains six instruments and nine services.
  • Travel cost reduction: Save funds on travel without offering meetings or events using Team Meetings to host online meetings for up to 250 people.
  • Remote work adoption: Transition team into virtual functions to achieve tremendous savings.
  • Office downsizing: With a full or partial remote workforce, you can reduce square office footage without offering workflows or customer incidents.
  • Predictable monthly expenses: Pay one reasonable monthly payment per user, with no concealed fees, for a full suite of contact and collaboration instruments.
  • Scalability: With flexible pay-as-you-go answers and the ability to mix and match license classes, you can easily add or reduce users during peak seasons or rest.

Build a Mobile Workforce
Your clients want seamless backgrounds and access to personalized service. That’s tough to deliver without the right instruments. With software that syncs in real-time and mobile apps, everyone on your group stays informed. Tap your screen to access project details, the latest paper versions, and conversations.
You can be on the telephone with your customer while reviewing notes from your group. Or walk into your client’s headquarters with only your cell phone and produce a solid presentation. Microsoft 365 gives you and your units the flexibility to work well from anywhere. And with its 99.9% uptime warranty, you get reliable access to business-critical implements and data.
Improve Employee Commission and Productivity
Frustrations with technology and a lack of mortal contact wear on your employees. It reduces their morale and productivity. Nevertheless, according to Microsoft, digital instruments empower staff to accomplish tasks, leading to a 22% increase in remote worker productivity.
Give staff the means to enhance their work-life, such as Microsoft’s MyAnalytics dashboard. It offers personal insights and AI-powered advice on focus, wellbeing, network, and collaboration. With one dashboard, dedicated team tracks, and robust support, your workers can focus on what’s necessary to get the job done.
Get Enterprise-Level Insights
There’s no suspicion that access to data drives better and faster decisions. The issue with many workflows is that you’re using several applications with additional reporting requirements, making it tedious to get unified wisdom. Microsoft 365 supplies executive and team-level reporting capabilities. Use the data to see teams’ productivity or engagement groups, identify security issues, or save money by clearing inactive users.
Optimize Existing Workflows
As a small company owner, you definitely want to put people first. But too much difference unnerves staff. Rather, learn how technology solutions fit into or enhance existing workflows. And if you love your current instruments, you don’t have to give them up. Microsoft delivers more than 600 integrations so that you can add your favored apps right to your dashboard. Unify your operations by integrating with:

  • Mailchimp
  • Salesforce
  • Trello for Teams
  • Constant Contact
  • Velocity for Teams
  • Slack

Use Task-Driven Project Management
Many entrepreneurs use different project management contact and collaboration instruments. This approach makes it hard to track tasks as they move through the channel. Microsoft 365 stops multi-step processes by placing your project details in one central place.
Along with OneDrive cloud warehouse, workers keep project-specific discussions, tasks, and content on Microsoft Teams channels. You cooperate with workers or stakeholders in real-time, from anywhere, and on any device. Jump into a Word or Excel document to:

  • Work simultaneously with others to edit or examine document changes.
  • Chat via comments and use the @mention instrument to engage a co-worker.
  • Fast designate project duties by checking the Assign Task box when commenting.

Require to pull in a client or exterior stakeholder for review? Request them to interact in records without adding additional users to your account. Plus, tracking up is easy with deadlines on shared calendars and automated emails to teams about given or completed tasks.

Microsoft Authenticator
Microsoft Authenticator
A Microsoft app for iOS and Android devices that enables authentication with two-factor verification, phone sign-in, and code generation.
5,453 questions
0 comments No comments
{count} votes

0 additional answers

Sort by: Most helpful