Scheulding another TEAMS meeting with same participants

Question

Scheulding another TEAMS meeting with same participants

Hon. Debra A. Martin 36

After a TEAMS meeting I often want to schedule a follow-up meeting with the same invitee-emails and info. How can I just copy the invitation for another date? If I forward the invitation to another date, the original calendar note disappears from my calendar and I lose that record of the event, which I don't want to do.

Sarah L 15 Reputation points

2023-03-14T14:05:04.96+00:00

Is it possible to do this within the Team's app itself? Or is it necessary to use Outlook or the web-based 365 Email login?

5 answers

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Sarah L 15 Reputation points

2023-03-14T14:05:04.96+00:00

Is it possible to do this within the Team's app itself? Or is it necessary to use Outlook or the web-based 365 Email login?

Answer 1

Michael Grier 25 Microsoft Employee

I had a similar ask. An answer I found and used worked. From Outlook, hover over the meeting with the pointer, press and hold the Control (Ctrl) key and drag the meeting to the desired date and time. In my case, the meeting was the next day and it was easy to drop it where I wanted it. I'm not sure how this would work if the follow-up is on a subsequent week.

qwerty 5 Reputation points

2023-07-25T08:39:11.2666667+00:00

Somehow helpful, but it doesn't let you to check the calendar of other participants.
Tom Parish 10 Reputation points

2024-01-02T12:07:07.9033333+00:00

They've disabled this functionality now in Office 365.
Jean-Marc van der Kolk 5 Reputation points

2025-02-20T10:54:50.6966667+00:00

Yes, this works. However, participants won't get a notification for the new meeting if they have dismissed the notification for the meeting that already took place. I regularly miss meetings because the notifications are not in place and people have to ping me to ask me to join.
Glenne Blacker 0 Reputation points

2026-04-13T13:13:28.52+00:00

this was very helpful in Outlook M365, because when I was using the right click -> Duplicate Event, it open a window but the pop up was blank screen

Answer 2

Andre Bieler / parashift 15

On teams 365, right click on existing meeting and select "Duplicate event". This will open the usual event config tab where you can adjust date/time etc.

Roman G 10 Reputation points

2024-02-22T06:08:40.1433333+00:00

My Teams is a standalone Teams for Windows and there is no such an option. Not sure if it's 365 or not
Matthew Messina 0 Reputation points

2025-06-11T16:47:43.56+00:00

This worked for me, and it preserved the original meeting on the calendar and the meeting chat from the original meeting, which is what the original question included. I had to use the browser-based version of the calendar at https://outlook.office.com/calendar/view/workweek.
Anonymous

2025-10-23T23:46:39.45+00:00

Worked like a charm, thank you for sharing! I was able to duplicate the event and the meeting went to the same audience of people. Thus preserving the Teams chat thread that has already started. Worked in the Outlook 365 web UI.

Too bad this doesn't show up in the Outlook classic app. Where I initially was looking.

Answer 3

Anonymous

You can right-click the meeting in MS Office, "New E-Mail to Attendees". Click on free space "To", then Ctrl+A to select all Attendees. Right-click, "copy address" will copy all e-mail addresses to your clipboard, which you can then paste into a new meeting in MS teams.

Anonymous

2024-07-25T09:17:58.3733333+00:00

I don't want a new meeting, I want to create a new instance of the existing meeting, so (like with reoccurring meetings), it keeps the same meeting thread in Microsoft Teams.

Answer 4

qwerty 5

The best (not optimal) solution I have found so far is to to reply to all participants to the meeting with a mail, and then reply to the same mail with a meeting. This preserves the meeting participants.

Ideally it would be possible to reply to a meeting with another meeting.

0 comments

Answer 5

JimmyYang-MSFT 58,776 Moderator

Hi @Hon. Debra A. Martin

How can I just copy the invitation for another date?

Step1: Go to Options > calendar and change these settings like the following picture:

Step2: If you are using Office 365, you could try to create a quick step for Teams meeting in Outlook client. I did a test, click More option on "Quick Steps" area, then choose to Create New >New meeting , after finish it, click this New meeting Quick steps in Quick steps area to open it, then click Teams meeting in the Pop-up window. You will get a Teams meeting in Outlook.

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JimmyYang-MSFT 58,776 Reputation points Moderator

2022-03-07T10:14:03.963+00:00

@Hon. Debra A. Martin

It has been a while, how is everything going?
If you have any update about this issue, please feel free to post back.
Loredana Vladescu 0 Reputation points

2023-01-18T11:16:53.58+00:00

I have used the following: Show meeting info --> Set recurrence --> custom (and I've chosen the exact number of days I needed the follow-up meeting to be, and also set the end date)
qwerty 5 Reputation points

2023-07-25T08:36:06.9233333+00:00

This doesn't seem to answer the question. It simply opens a new meeting.

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Scheulding another TEAMS meeting with same participants

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