How to share news, from the portal, without access to public documents for external users

Gary Raboen 6 Reputation points
2022-03-09T13:40:44.12+00:00

Hi,

We want to make the news in our portal (communication site with 23 hub-sites attached), available to users outside our organization.
However, we do not want them to have access to our public documents from either of these hub-sites.

What is the best practice to make this happen? Is it at all possible?

Kind regards,

Gary

SharePoint
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  1. Emily Du-MSFT 42,341 Reputation points Microsoft Vendor
    2022-03-10T04:12:50.69+00:00

    @Gary Raboen

    1.If you want to share news include news in 23 sites associated with the hub site with external users, you must share hub site and all 23 site with external users. So prevent external users accessing public folders in 23 sites associated with the hub site is not available.

    2.If you want to share news exclude news in 23 sites associated with the hub site with external users, you just need to share the hub site with external users.

    3.Here're steps about how to share a site with external users.
    (1)Enable external sharing in the tenant level. Go to SharePoint admin center -> Polices -> Sharing -> Set Anyone in the Content can be shared with section.

    181619-1.png

    (2)Enable external sharing in the tenant site level. Go to SharePoint admin center -> Sites -> Active sites -> Select the site -> Sharing -> Set Anyone in the External shaing.

    181620-2.png

    (3)Share a site.

    181677-3.png


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