Can you force a naming convention on files saved to sharepoint?

Michelle Unser 21 Reputation points

We are starting on a project of scanning thousands of files. We will be saving them to a sharepoint. We have designed a naming convention of the format

12345 - YYYYMMDD - (descriptor)

where 12345 is the badge number, YYYYMMDD is scan date and (descriptor) is a word from a short, defined list of descriptors (ie. card, certificate, JPM)

Is there anyway I can force/help the people scanning to get the convention correct?

SharePoint Development
SharePoint Development
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Development: The process of researching, productizing, and refining new or existing technologies.
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SharePoint Workflow
SharePoint Workflow
SharePoint: A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.Workflow: An orchestrated and repeatable pattern of business activity, enabling data transformation, service provision, and information retrieval.
319 questions
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Accepted answer
  1. RaytheonXie_MSFT 20,046 Reputation points Microsoft Vendor

    Hi @Michelle Unser ,

    1. Only Office files force users save such properties (other files require online properties edition+CheckIn, what is a very boring work).
    2. When One download these files from sharepoint and share by e-mail, USB drives, etc, these files don't keep such properties.
    3. You could change the filename to keep these files such properties.

    A similar post for your reference:

    Here is a nice article about naming convention

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