Sharepoint Site Document Librairies Restrict View/Access per User Group

DaveB 121 Reputation points
2022-04-28T13:35:23.837+00:00

Hi everyone,

I'm building a Sharepoint Site for my division team.

The site is composed like this :

  • 3 different Documents Libraries
  • 5 different User Groups

My question :

How can I restrict view and/or access per User Group?

Reason :

I don't want all the User Groups see and access all the Documents Libraries. I want each User Group only see in the top menu the Libraries they have access to.

Details :

197347-image.png

Thanks in advance for your help,
Dave

SharePoint
SharePoint
A group of Microsoft Products and technologies used for sharing and managing content, knowledge, and applications.
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Accepted answer
  1. Xuyan Ding - MSFT 7,561 Reputation points
    2022-04-29T09:40:54.02+00:00

    Hi anonymous userBussiere-1123,

    1.You could break the inheritance of all library access permissions at the site level, set the corresponding unique permissions respectively, and assign access permissions to different user groups in the permission settings of different libraries. The following is the specific operation:

    1)Settings->Site permissions->Advanced permissions settings->Create Group:G1,G2,G3,G4,G5
    197668-screenshot-2022-04-29-152850.png197725-screenshot-2022-04-29-153001.png
    197732-screenshot-2022-04-29-143650.png

    2)LibraryA:Settings->Library settings->Permissions for this document library->Stop Inheriting Permissions->Remove User Permissions:G2,G3,G4
    197733-screenshot-2022-04-29-153248.png197734-screenshot-2022-04-29-153403.png
    197735-screenshot-2022-04-29-145347.png
    197676-microsoftteams-image-1.png197669-screenshot-2022-04-29-145815.png

    3)Do the same for library B and C.
    Library B: Remove G1,G3,G4
    Library C: Remove G1,G2
    197695-screenshot-2022-04-29-150012.png
    197640-screenshot-2022-04-29-150229.png

    4)The following are the libraries that users in G1, G2, G3G4, and G5 can see.
    197751-screenshot-2022-04-29-150351.png197670-screenshot-2022-04-29-150541.png
    197761-screenshot-2022-04-29-150950.png197677-screenshot-2022-04-29-151146.png

    2.You could enable site navigation audience targeting and set specific audience groups for each library. The following is the specific operation:
    1)Microsoft 365 admin center: Active teams & groups->Add a group->Create a group->Close
    197726-screenshot-2022-04-29-160416.png
    197736-screenshot-2022-04-29-160750.png

    2)Edit->Enable site navigation audience targeting->...Edit->Audiences to target->OK->Save
    Library A corresponds to G1,G5 Members;
    Library B corresponds to G2,G5 Members;
    Library C corresponds to G3,G4,G5 Members;
    197713-screenshot-2022-04-29-171130.png
    197650-screenshot-2022-04-29-171159.png
    197737-screenshot-2022-04-29-171546.png


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